Procurement Specialist

3 weeks ago

Cheltenham, Gloucestershire, United Kingdom 365 People Full time
Main Purpose of the Job

The Procurement Specialist will be an integral part of the Contracts and Procurement team, supporting the business in providing an excellent service to all stakeholders.

The successful candidate will be responsible for delivering procurement projects, managing a portfolio of procurement projects, and ensuring compliance with public contract regulations and company policies.

Key Responsibilities
  1. Deliver procurement projects and tendering activities, arranging and attending project/review meetings as required.
  2. Undertake procurement options appraisals to identify/recommend/report on the most effective method of procuring the services/goods required.
  3. Co-ordinate and deliver early market engagement/soft market testing exercises, to ensure the development of informed procurement documentation/specifications, tailored to meet business needs.
  4. Assess and manage the risks associated with each activity.
  5. Work with legal and other professional experts to develop the form of contract, special terms and conditions, specification, key performance indicators, and pricing models, ensuring the documentation is developed in line with future business requirements.
  6. Support the gathering of corporate data across and the analysis of spend on goods and services using Agresso ERP and other available reports.
  7. Support the delivery of the procurement workplan and contracts register.
  8. Support the corporate awareness and understanding of policy through procurement initiatives - e.g. social value.
  9. Lead the procurement of and rollout of an internal procurement/tendering portal.
  10. Lead the delivery of the tendering portal to ensure effective and compliant publication of tenders, contract, and award notices and effective communication with bidders.
  11. Promote the use of the tendering portal across the business, to ensure compliance with policies and improved audit records.
  12. Provide cover for the delivery of contract management where required.
  13. Comply with the organisation's health and safety policies and safe systems of working.
  14. Work in compliance with the codes of conduct, regulations (including financial) and policies of the organisation.
  15. Exercise proper and absolute integrity in respect of all confidential matters and the confidentiality of personal and sensitive information in line with current data protection legislation.
  16. Be committed to and demonstrate the values of the organisation which are to:
  1. Deliver quality - what we do, we do well.
  2. Work together - communicate well and help each other.
Requirements
  1. Worked in a procurement environment.
  2. Experience of conducting soft market testing exercises.
  3. Worked independently or with others to deliver projects.
  4. Experience of using Microsoft Office.
  1. Proven delivery skills and experience of working to tight, pressurised deadlines.
  2. Knowledge of procurement regulations and at least a working understanding of contract law, risk management, and contract management.
  3. An ability to compile a tender to achieve the desired outcomes and deliver best value for money and an appropriate balance of risk and reward.
  4. The ability to access and manipulate data and draw insight and recommendations from it.
  5. A good level of commercial and cost awareness.
  6. Ability to maintain confidentiality in accordance with Data Protection.
  1. Knowledge and understanding of the issues affecting Local Government.
  2. Knowledge of the Procurement Regulations.
  3. Hold or be working towards CIPS level 3 or equivalent.
  4. Experience of awarding contracts via public sector procurement frameworks and supporting the creation/use of Ubico frameworks.

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