Financial Operations Specialist

5 days ago


Loughborough, Leicestershire, United Kingdom Activity Alliance Full time

Job Summary

We are seeking an exceptional Financial Operations Specialist to join our high-performing team at Activity Alliance. As a key member of our finance function, you will play a crucial role in maintaining processes and systems to ensure the smooth running of our financial operations.

Key Responsibilities

  • Maintain accurate and up-to-date financial records on Excel and Sage 50 accounting, including the input and coding of purchase invoices and orders, sales invoices, and bank transactions.
  • Raise and issue sales invoices, follow up on outstanding invoices, and resolve any issues where necessary.
  • Liaise with suppliers and creditors to maintain relationships and manage cash flow.
  • Check and reconcile purchase invoices for payment, investigate and resolve any issues.
  • Prepare the weekly payment run for approval and draft payment on our online banking.
  • Manage the purchase order process, ensuring compliance with our policy.
  • Complete regular bank, petty cash, and credit card reconciliations.
  • Maintain the fixed asset register.
  • Support the preparation for the annual audit, including fixed asset records.
  • Train colleagues on finance procedures and protocols, and advise on finance queries.
  • Liaise with staff and volunteers to process expense claims accurately and timely.
  • Field and respond to finance enquiries and switchboard.
  • Support the Finance Manager in reporting back on budget-to-budget holders.
  • Analyse donations to ensure accurate income allocation and consider Gift Aid submissions.
  • Set and manage the office stationery budget and manage office stationery.
  • Support departments in providing detailed financial analysis work to aid their work.
  • Manage car hires, train booking requests, credit card and staff expenses reconciliations.
  • Support our Trustees in booking travel and hotel stays.
  • Support and attend events, including bookings for internal and external activities.

Benefits

  • 26.5 days of annual leave, including birthday leave, plus bank holidays.
  • Hybrid working.
  • Time off in lieu.
  • A contributory pension scheme.
  • Childcare vouchers.
  • Cycle to work scheme.
  • Eye care.
  • Employee engagement initiatives.
  • Access to Employee Assistance Programme.
  • Menopause policy.
  • Enhanced sickness pay.
  • Group Income Protection.
  • Death in service package.
  • Training and development opportunities.


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