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Executive Assistant to CEO

2 months ago

London, Greater London, United Kingdom Oriel Partners Limited Full time
Hybrid EA to CEO Opportunity

We are seeking a highly skilled and experienced Executive Assistant to join our team at Oriel Partners Limited. As a hybrid EA to CEO, you will be based 3 days a week in our office and 2 days remotely, working closely with our friendly and collaborative team of 20 office staff.

Key Responsibilities:
  • Diary and Inbox Management: Manage the CEO's diary, inbox, and expense reports, ensuring seamless communication and organization.
  • Travel Arrangements: Arrange travel for the CEO and other managers as needed, ensuring efficient and effective travel planning.
  • Gatekeeping and First Point of Contact: Act as the first point of contact for the CEO and other managers, providing exceptional customer service and support.
  • Scheduling Meetings: Schedule SMT and team meetings, ensuring timely and effective communication.
  • Preparation and Briefing: Prepare the CEO for meetings with briefing notes, documents, presentations, minutes, reports, and letters, ensuring they are well-prepared and informed.
  • Board Meeting Support: Prepare papers and reports for Board meetings, take and circulate minutes, and manage the admin budget and monthly charges.
  • Office Management: Support the SMT Assistant with office management, including ordering supplies, filing, recording, archiving, and supporting the Document Management System.
  • Event Planning: Provide event planning support, ensuring seamless execution and coordination.
  • General Administration: Provide general administrative support, including assisting with recruitment and training.

Included in the package for this EA role are private medical insurance, life assurance, and 25 days Annual Leave plus Bank Holidays, as well as attraction tickets.