Financial Operations Coordinator

3 weeks ago

City of London, Greater London, United Kingdom OTS Solicitors Full time

We are seeking a skilled Financial Operations Coordinator to join our team at OTS Solicitors.

About the Role

This is an exciting opportunity to work in a dynamic and expanding legal firm, where you will have the chance to develop your skills and expertise in financial administration, office operations, and HR support.

Key Responsibilities
  • Maintaining client and office ledgers, processing payments, and ensuring compliance with Solicitors' Accounts Rules (SAR) and AML regulations.
  • Supporting monthly and year-end cashiering duties, SAR audits, and compliance training.

Billing & Reporting

  • Preparing financial reports, billing forecasts, and KPIs for partners.
  • Conducting billing meetings, preparing bills for fee earners, reviewing matter lists, and addressing residual balances/compliance issues.
  • Providing support to management and to staff on billing performance and reaching billing targets

Office Operations & Administration

  • Managing office expenses, supplies, file management, archiving and ad hoc administrative tasks.
  • Supporting recruitment, onboarding, payroll updates, and system improvements and new case management software.
  • Reviewing supplier contracts and assisting with daily invoice and expense checks.

Team Collaboration & Support

  • Working closely with the management team and individual fee earners to align efforts with firm goals.
  • Liaising with clients, compliance officers, accountants and regulatory bodies.
  • Training fee earners on financial compliance and supporting ad hoc tasks.
  • Assisting the Partners and Operations team in ensuring smooth office operations.
Requirements
  • 2–3 years of legal finance or cashiering experience.
  • Strong knowledge of SAR, legal financial regulations, and legal accounting software.
  • Close attention to detail and accuracy in financial and administrative work.
  • Assertive communication skills with the ability to work in a team, manage a team, and develop/motivate staff.
  • Excellent organisational and interpersonal skills.
  • Proactive approach to managing tasks and supporting team goals.
  • Membership to ILFM or similar is preferred.

The salary for this position is estimated to be £32,000 - £42,000 per annum, depending on experience.

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