Lead Document Controller

4 weeks ago

Glasgow, Glasgow City, United Kingdom Sword Group Full time
About the Role

Sword Group is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

Key Responsibilities:

  • Serving as the Asset Document Control Focal Point, maintaining effective communication with clients and stakeholders.
  • Managing electronic document systems, validating contractor submissions, and facilitating review processes to ensure compliance and accuracy.
  • Overseeing hard copy documentation storage, distribution, and archiving to ensure efficient information flow.
  • Auditing controlled documents to identify and implement process improvement opportunities.
  • Providing leadership and training to the document control team to enhance operational efficiency and effectiveness.

Requirements:

  • Proven background in leading document control teams and creating an efficient working environment.
  • Advanced knowledge of engineering and design document types, with experience in managing assets through their lifecycle.
  • Extensive experience with Electronic Document Management Systems (EDMS) from an operator or vendor site.
  • Ability to ensure effective information flow between end users and management systems, with excellent mentoring, organisational, and presentation skills.
  • Experience managing hard copy documentation across onsite and offsite archive locations, with a proven ability to identify service improvement opportunities and initiate delivery mechanisms.

Benefits:

Sword Group offers a comprehensive benefits package designed to support your professional development and enhance your overall quality of life. This includes a competitive salary, personalised career development, flexible working arrangements, and a range of benefits such as annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan, and more.

We are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don't tick all the boxes but feel you have some of the relevant skills and experience we're looking for, please do consider applying and highlight your transferable skills and experience.

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