Project Coordinator

4 weeks ago

London, Greater London, United Kingdom Sleek Events Full time

About Sleek Events

We are a leading Live Experience Marketing Agency based in London, connecting businesses with their audiences through exceptional events worldwide. Our extensive client base represents the world's best-known brands. We deliver a wide range of event formats, from exhibitions for 16,000+ delegates to private dinners and live consumer experiences for brands.

At Sleek Events, we value connections and prioritize people. As a privately owned agency, we operate as an extension of our clients' teams, making their lives easier. Our goal is to deliver expertise and imagination combined with an impeccable client experience.

Our Culture

We believe in a collective effort when it comes to decision-making, valuing everyone's contribution. We are proud to attract and retain the best people, providing opportunities for growth and development. Our team is self-motivated, with high standards and a willingness to learn, regardless of seniority.

Responsibilities

  • Support senior team members across different projects, following and understanding Sleek's internal processes.
  • Complete project tasks on time, working to deadlines and internal critical paths, client deadlines, and supplier deadlines.
  • Assist the Operations team with project planning, including sourcing and negotiating suppliers and venues, budget creation, management, and reconciliation.
  • Attend venue site visits, create site visit reports, and assist with event setup and breakdown.
  • Provide social media content and network with the industry by attending relevant events.
  • Research and administer the preparation of RFPs, supporting the team in proposal preparation.
  • Monitor suppliers and seek out new suppliers, providing office admin support, including booking team travel and accommodation.

Requirements

  • Prior experience in a similar event agency client-facing role.
  • Ability to manage clients and delegates pre-event, onsite, and post-event.
  • Great communication skills, both on the phone and in person.
  • Enthusiasm, prioritizing your own work effectively, and working in multi-functional teams.
  • Represent Sleek Events, with good knowledge of the company, the events industry, and client industries.
  • High attention to detail, able to travel when required, and flexible working attitude.
  • IT literate, with desirable software knowledge of Procim/Google Docs.
  • Being multilingual is beneficial, proactive, self-motivated, and focused.
  • Strong desire to help others succeed, working collaboratively, and providing excellent support.

About You

We are seeking individuals who represent the following:

  • Enthusiasm towards the role, the company, and your colleagues.
  • Naturally proactive, self-motivated, and thrives in a fast-paced environment.
  • A true team player who works collaboratively and provides excellent support.
  • Enjoys being involved in a wide variety of projects.
  • Actively seeks and welcomes feedback.
  • Works in a calm and composed manner when managing multiple projects and deadlines.
  • Leads by example, inspiring and motivating others, particularly when challenges arise.
  • Maintains resilience and stamina to sustain performance under pressure.
  • Enthusiastically responds to every task, regardless of its importance.
  • Passionate about supporting your peers to be better.
  • Embodies the values of the Sleek Events team.
  • Operates to an exceptional level of delivery.
  • Balances an excellent eye for detail with overall project objectives.
  • An ability to build long-term, mutually beneficial relationships.

Benefits

We offer a range of benefits to ensure they appeal to a wide range of individuals, including:

  • 27 days holiday (excluding UK public holidays), with additional days for each year of service (capped at 5).
  • Weekday birthdays off.
  • Pay Day early finish Fridays (15:00).
  • Standard Pension Plan.
  • Fitness membership.
  • Company discounts and perks.
  • Company social events, including weekly office drinks.
  • Annual Company Offsite.
  • Additional benefits after 1 year's service, including Private Health Care.

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