Administrative Support Specialist

2 weeks ago

Norwich, United Kingdom Ideal Personnel & Recruitment Solutions Limited Full time
Job Description

We are seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team at Ideal Personnel & Recruitment Solutions Limited. As a key member of our Facilities Team, you will play a vital role in ensuring the smooth day-to-day operations of our business.

Key Responsibilities:
  • Facilities Management: Ensure that our buildings and offices are compliant with all relevant legislative requirements, including health and safety regulations.
  • Inventory Management: Purchase and manage inventory, stock, and office furniture as required, within budget and in accordance with regulatory and legislative requirements.
  • Maintenance and Repairs: Take responsibility for garden maintenance and the upkeep of indoor plants, ensuring a clean and welcoming environment for our staff and clients.
  • Event Support: Set up meeting rooms and seminars with the necessary equipment for our staff members, ensuring a professional and efficient experience.
  • Brand Consistency: Adhere to our brand standards and ensure a consistent look and feel across all our offices.
  • Front of House Support: Provide cover for front of house assistance, including reception duties, answering calls, meeting and greeting clients and contractors, and assisting colleagues with enquiries.
  • Document Management: Comply with procedures for the safekeeping of documents and files.
  • Administrative Support: Provide ad-hoc cover on Reception, answering phones, emails, greeting clients, and helping staff with queries.
  • Additional Tasks: Complete other facility administrative tasks as required.
Requirements:
  • IT Literacy: Proficiency in Microsoft applications, including Outlook, Word, Excel, and PowerPoint.
  • Organizational Skills: Ability to organize and manage workload priorities effectively.
  • Initiative and Problem-Solving: Use initiative to produce solutions and ways forward that contribute to business goals.
  • Communication Skills: Possess strong communication skills, both written and verbal.
  • Collaboration Skills: Excellent collaboration skills to develop relationships with colleagues and external service providers.
  • Analytical Skills: Ability to analyze information and present it simply and accurately.
  • Attention to Detail: Hardworking with strong attention to detail.

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