Event Planning Specialist

4 weeks ago


Colchester, Essex, United Kingdom Reed Full time
Event Planning Specialist

**Job Summary:**

Reed in Colchester is seeking an Event Planning Specialist to join their team. As an Event Planning Specialist, you will play a crucial role in ensuring the success of each event, from conception to completion.

**Key Responsibilities:**

* Collaborate with clients to understand their event objectives, preferences, and budget constraints
* Assist in creating event concepts, themes, and overall design elements
* Research and recommend suitable venues, vendors, and suppliers
* Manage event logistics, including venue selection, contract negotiation, and scheduling

**Budget Management:**

* Develop and maintain event budgets, tracking expenses and ensuring cost-effectiveness
* Obtain quotes and negotiate pricing with vendors and suppliers
* Monitor expenses throughout the event planning process and make adjustments as necessary

**Vendor and Supplier Coordination:**

* Liaise with vendors, suppliers, and service providers to secure necessary equipment, materials, and services
* Coordinate and oversee vendor contracts, ensuring compliance with agreed-upon terms and conditions
* Manage vendor relationships, negotiate pricing, and resolve any issues or concerns that may arise

**Event Logistics:**

* Coordinate event timelines, production schedules, and staffing requirements
* Arrange transportation, accommodation, and catering for guests, speakers, and VIPs
* Oversee event setup, including staging, audio visual equipment, and décor arrangements
* Coordinate event registration, ticketing, and attendee management

**On-site Event Management:**

* Ensure seamless event execution by supervising event setup, registration, and other operational activities
* Address any issues or challenges that arise during events, implementing timely and effective solutions
* Act as a point of contact for clients, vendors, and staff during events
* Coordinate event breakdown and post-event evaluations

**Requirements:**

* Bachelor's degree in Event Management, Hospitality, or a related field (preferred but not mandatory)
* Proven experience as an Event Planning Specialist or similar role
* Excellent organizational and time management skills
* Strong attention to detail and problem-solving abilities
* Exceptional communication and interpersonal skills
* Proficient in event planning software and Microsoft Office Suite
* Ability to work independently and as part of a team
* Flexibility to work evenings, weekends, and travel as required

**If you have the skills and experience required, please apply today."
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