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Building Operations Officer
1 month ago
We are seeking a highly organized and proactive individual to join our team as a Building Duty Officer. As a key member of our operations team, you will be responsible for ensuring the smooth running of our centre in Redhill.
Key Responsibilities:- Centre Operations: You will be responsible for opening and closing the centre, ensuring the safety of the area, and adhering to procedures.
- Health and Safety: You will ensure that Health & Safety procedures are followed, including fire evacuation, safety of facility users, and assisting with any accidents that occur.
- Safeguarding: You will follow our safeguarding policy to ensure that vulnerable adults and young people are properly protected.
- Facilities Management: You will be responsible for setting up/down rooms for hire, checking for damage, and ensuring it is safe to use.
- Reception and Administration: You will assist with reception duties, including taking payments for activities, answering visitor enquiries, and promoting services.
- Communication: You will answer the telephone and deal with enquiries or forward them to the appropriate team.
- Food Safety and Hygiene: You will complete food safety and hygiene checks, maintaining records as required.
- Fire Warden Duties: You will be responsible for fire warden duties.
- Incident Reporting: You will deal with any incidents whilst on duty and record them on My Concern.
- Team Support: You will support teams who run services in the centre.
- Concierge Services: You will act as concierge as necessary.
- Maintenance and Repairs: You will identify any maintenance needs and log requests, progress outstanding works, and oversee any works being undertaken when on site.
- Supply Chain Management: You will maintain supplies of the centre's cleaning and household products by running efficient stock control and cost-effective purchasing of supplies.
- First Aid Supplies: You will re-stock and purchase first aid supplies, keeping all kits full and in date.
- Booking and Administration: You will support hirers with enquiries, invoices, hold agreements, and deal with bookings.
- Calendar Management: You will maintain the Sovereign Centre calendar for all bookings.
- Inductions and Key Management: You will complete building inductions, maintain key presses, and keep the key holder list up to date.
- Risk Assessments and DO Pack: You will ensure that DO pack, PEEP forms, and building risk assessments are reviewed and kept up to date.
- Rota Management: You will create, fill, and distribute the monthly DO rota for the centre.
- Paperwork and Folders: You will keep building paperwork and online folders safe, secure, and up to date.
- Service Promotion: You will support and promote all services which run from the centre as required.
- Meetings and Forums: You will attend and participate in relevant internal/external meetings and forums related to CYP services activities.
- Charity Events: You will support the wider work of the Association, including charity events.
- Other Duties: You will perform any other duties required within the grade and remuneration of the role.
We are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults. This role will require an enhanced DBS disclosure (with barred children/vulnerable adults). We require you to understand and demonstrate this commitment and attend any required training.
