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Materials and Fleet Coordinator

1 month ago

Kidderminster, Worcestershire, United Kingdom Community Housing Full time

We are seeking a skilled Materials and Fleet Coordinator to support our Property Care team in managing the procurement, distribution, and auditing of materials, as well as the management of our fleet of vehicles.

The ideal candidate will collaborate with various departments to forecast material needs, manage inventory levels, oversee supplier relationships, and ensure vehicles are maintained and used effectively.

The role involves:

Materials Management
  • Act as the main point of contact for planning teams regarding materials ordering, delivery scheduling, and goods receipt.
  • Ensure timely updates to maintenance and service records for all properties, adhering to company policies for compliance.
  • Facilitate communication between trades staff and material suppliers to ensure efficient work scheduling.
  • Process supplier invoices, ensuring accurate cost coding and monitoring of supplier performance.
  • Maintain optimal inventory levels to meet operational needs, conducting regular audits and implementing inventory management systems to track stock.
  • Collaborate with department leads to forecast material requirements and work closely with suppliers for efficient storage and distribution.
Fleet Management
  • Oversee daily fleet operations, ensuring vehicle availability and regular maintenance, inspections, and repairs.
  • Maintain records of vehicle maintenance and inspections, and develop policies for vehicle usage.
  • Monitor vehicle usage and mileage to ensure optimal fleet utilisation and prepare performance reports.
  • Manage fuel usage records, monitor costs, and identify opportunities for efficiency improvement.
  • Ensure fleet compliance with relevant laws and safety standards, conduct audits, and manage relationships with vehicle suppliers and service providers.
Key Responsibilities
  • Foster professional relationships across the department, creating a one-team culture.
  • Conduct vehicle and driver risk assessments, ensuring health, safety, and policy compliance.
  • Efficiently allocate material and vehicle resources.

The successful candidate will possess excellent communication skills, strong organisational skills, and a full manual driving license with the ability to drive large panel vans and flatbed vehicles. Proficiency in Microsoft Office Suite, particularly Excel for data analysis, is also essential.

Community Housing is an equal opportunities employer and welcomes applications from diverse candidates. If you are a motivated and detail-oriented individual with a passion for logistics and supply chain management, please submit your application for this exciting opportunity.