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Business Support Coordinator

2 months ago

Woking, Surrey, United Kingdom NHS Full time
About the Role

We are seeking a highly organized and detail-oriented Business Support Co-ordinator to join our team at Surrey Heartlands. As a key member of our team, you will provide administrative and clerical support to the Local Maternity and Neonatal System (LMNS), focusing on professional and courteous administrative and business coordination.

The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively with staff at all levels, including clinicians, external organizations, and the public. You will be proficient in IT systems and software programs, including Outlook, Word, Excel, PowerPoint, and Access.

Main Responsibilities
  1. Provide a full range of secretarial/administrative support to members of the senior management and wider team for the Local Maternity Neonatal System (LMNS).
  2. Undertake provision and coordination of administrative and secretarial services, including complex diary management, preparing meeting agendas, minute taking, and appropriate follow-up action as required.
  3. Support the LMNS with project administration for working groups and Boards, gathering information, including completing assigned actions.
  4. Communicate effectively with staff of all levels throughout the ICB, Trusts, the wider healthcare community, clinicians, external organizations, and the public through verbal, written, and electronic media.
Requirements
  • Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
  • Significant administrative/secretarial experience, including initiating and maintaining office systems.
  • Proficiency in IT systems and software programs, including Outlook, Word, Excel, PowerPoint, and Access.
  • Understanding of Confidentiality and Data Protection Act.
  • Clear communicator with excellent writing, data entry, and presentation skills.
Working Arrangements

This is a part-time, flexible working position, with the opportunity to work from home or remotely. We offer a competitive salary and a range of benefits, including a 5% high-cost allowance.

Please note that this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.