Administrative Support Specialist
4 weeks ago
Key Responsibilities:
* Senior Partner Support:
* Diary management including booking travel arrangements
* Co-ordinate internal meetings for the team
* Preparing letters, presentations and reports
* Liaising with staff, external consultants, suppliers and clients
* Arranging appointments, implementing and maintaining procedure/administration systems
* Raising professional fee invoices, managing outstanding client invoices
* Compiling weekly team planners for our project managers
* Typing of project minutes for the team and issuing to the wider project teams
* Assistance in arranging external events, both professional and social
* Attending sites to meet external consultants, take photographs and aid with general project assistance
* Assisting with managing the project SharePoint sites
* Assisting the wider team with issuing of invitations to tender
* Marketing Support:
* Supporting the Marketing department with formatting, proof reading, collating, updating presentations, printing and binding of reports and pitches
* Creation of bids and bid management along with binding and photocopying of documents
* Production of letters, reports, and other documents to a high standard. Ensure that all correspondence and documents that are produced are accurate, grammatically correct, error free and comply with the Ridge Style Book
* In-house database: add and amend data entries when required, checking that information is correct and as complete as possible
* Assistance with office marketing events
* Overseeing of social media posts & marketing
Requirements:
* Dynamic and self-assured individual with strong interpersonal skills, excellent time management, organisation, co-ordination and prioritising skills
* Strong proof reading and attention to detail skills
* Advanced IT skills – Microsoft Office, Outlook, PowerPoint, Excel
* Ability to take responsibility for production of high quality/accurate work
* Previous experience of working in an office environment essential
* Administration or PA qualification an advantage
* Ability to demonstrate confidentiality and discretion at all times as appropriate for the role
This role will require you to have regular contact with the company Partners, therefore a high level of customer service skills with a strong 'can do' attitude is essential.
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