Fire Safety Project Coordinator

4 weeks ago

Horsham, United Kingdom Sureserve Group Full time
Job Title: Fire Safety Project Coordinator

About the Role:

We are seeking a highly organized and detail-oriented individual to join our team as a Fire Safety Project Coordinator. In this role, you will be responsible for ensuring all aspects of work are confirmed and processed compliantly, through to financial completion with all required documents stored and delivered to clients.

Main Responsibilities:

  • Assist with the programming of works with contractors
  • Carry out daily duties with a professional approach, prioritizing customer service
  • Facilitate client queries, recognizing opportunities to prioritize relationships/tasks
  • Assist with obtaining Asbestos and other key safe related information
  • Raise orders received from clients to track and monitor works
  • Issue purchase orders to supply chain and monitor through to delivery
  • Liaise with clients on projects in progress
  • Liaise with approved supply chain on works coordination
  • Ensure all works costs and materials used are recorded on systems
  • Liaise with clients to get approval to invoice completed works
  • Process & approve invoices for suppliers in NAV and customer portals
  • Approve passive sub-contract invoices in NAV
  • Manage enquiries and quotes using CRM database
  • Carry out works progress reviews to ensure all documentation is in place
  • Monitor monthly financial forecast, reporting updates to PMs weekly
  • Monitor and process outstanding work in the systems to allow accurate reports

Requirements:

  • Experience in the Fire Protection industry an advantage
  • Previous administration experience within a fast-paced environment
  • Excellent communication skills, written/oral, in person/phone
  • Good understanding and proven experience of Microsoft packages including Outlook, Word, Excel and PowerPoint, SharePoint
  • Excellent customer service skills & attitude
  • Sales order processing and invoicing
  • Monthly forecast and reporting process
  • Ability to work to deadlines and manage workload
  • Ability to analyze large volumes of data and provide monthly reports
  • Ability to discuss financial information with a non-finance audience
  • Able to build effective relationships with clients and account managers

Benefits:

  • Estimated Salary: £24,000 - £26,000 per annum
  • 37.5 hours per week
  • 25 days holiday (plus 8 statutory holidays)
  • An extra day off on your Birthday
  • Hybrid working
  • Career progression opportunities
  • Ongoing Mentoring and career / performance coaching
  • Commitment to training and development
  • Structured induction/training program
  • Employee Assistance Program
  • Bike 2 Work & Employee savings schemes

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