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Executive Assistant

2 months ago

Tonbridge, Kent, United Kingdom Interpersonnel UK Ltd Full time
Executive Assistant

Join Interpersonnel UK Ltd, a leading recruitment agency, as an Executive Assistant to the senior leadership team. This is a fantastic opportunity to support the company's succession plans and be a key player in their growth.

Key Responsibilities:
  • Manage complex scheduling and calendar management for the CEO, including agendas, mail, email, calls, travel arrangements, and client management.
  • Coordinate senior executive travel and travel-related activities, including hotel booking, transportation, and meal coordination.
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing systems and contact databases.
  • Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business.
  • Monitor and report on sales forecasting, operations KPIs, purchasing, and supplier goals.
  • Assist with HR duties as required.
  • Organize team communications and keep the team focused on set goals, such as product launch pipelines from design to shop floor.
Requirements:
  • 3 years of experience in an administrative role reporting directly to upper management.
  • Superb written and verbal communication skills.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Strict confidentiality must be respected.

Interpersonnel UK Ltd is an equal opportunities employer. All our current vacancies are on our website - search "Interpersonnel Kent". We ask that all applicants already have Right to Work UK documentation in place and on file. We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date, you should assume you have not been shortlisted on this occasion.