Facilities Operations Coordinator
4 weeks ago
Job Title: Facilities Operations Coordinator
Job Summary:
The Facilities Operations Coordinator will provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors.
Key Responsibilities:
- Providing support for, monitoring the performance of, and coordinating a small team of multi-skilled operatives.
- Developing a close working relationship with key client stakeholders/partners, landlords, managing agents, and all facilities vendors.
- Assisting in the management of all contractors on site to ensure they perform to the required standards.
- Assisting in the procurement of vendors and services as required.
- Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
- Ensuring prompt and accurate management of purchase orders in the internal financial management platform.
- Assisting with the monthly accrual reports and helping monitor the finance trackers.
- Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
- Assisting in the implementation of the property risk management program and industry best practice operations.
- Maintaining premises in neat and good working condition at all times.
- Supporting the implementation and monitoring of disaster recovery and business continuity plans.
- Following established escalation procedures and incident reporting procedures.
- Providing support for regular management reports and projects as required.
- Achieving Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.
Requirements:
- Bachelors degree in a related field.
- Strong understanding of Microsoft Word, Excel, and Outlook.
- Clean driving record required.
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