Data Governance Assistant

2 weeks ago

London, Greater London, United Kingdom Capsticks Full time

About the Role

The Governance & Risk Team at Capsticks is seeking a highly organized and detail-oriented individual to assist with data management and compliance tasks. As a Data Governance Assistant, you will play a crucial role in ensuring the accuracy and integrity of our data, while also supporting the team in maintaining effective risk management and compliance standards.

Key Responsibilities

  1. Data Management
    - Assist the Governance & Risk Head of Operations in managing information within the division and presenting it in an easily understandable way
    - Prepare reports for various committees to identify and monitor trends
    - Review system-generated reports to ensure compliance with our policies
  2. Data Protection & GDPR
    - Log and track information security incidents and data breaches
    - Assist with information gathering for subject access and data deletion requests
    - Support the Operations Team in preparing papers for the Information Security Management Committee and the Cyber Risks Security Committee
  3. Complaints
    - Log and track complaints to ensure responses and updates are provided in agreed timescales
  4. Information Barriers - Conflicts/Confidentiality
    - Set up information barriers within the case management system and handle ad hoc file access requests
  5. Training
    - Manage the compliance training platform and monitor the completion of compulsory online training
    - Manage the Governance & Risk new joiner knowledge check reviews and ensure they are completed in a timely manner
  6. Communications
    - Assist with sending out compliance communications to the firm and send out weekly communications
  7. Accreditations
    - Assist with the organization of external audits and participate in these as needed
    - Assist with the organization of internal audits and monitor the completion of corrective actions
  8. Other Duties
    - Assist with logging queries received by the Operations Team, including conflict and anti-money laundering queries
    - Assist with logging undertakings, improvements, and other areas monitored by the Operations Team
    - Assist with projects on an administrative basis

Requirements

  1. Excellent attention to detail
  2. Previous administration experience in a busy environment
  3. A willingness to share ideas and suggest improvements
  4. Ability to be a team player
  5. An interest in compliance and governance and risk issues
  6. A self-motivated proactive approach and the ability to manage your own workload
  7. A willingness to learn about new subject areas and new skills
  8. Problem-solving skills
  9. Excellent organizational skills
  10. Advanced skills in Microsoft Excel (including use of formulae and pivot tables) and data manipulation

About Capsticks

Capsticks is an inclusive employer committed to creating an environment where everyone can be themselves and reach their full potential. We value diversity and welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion, and beliefs.

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