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Procurement Specialist

2 months ago

Hemel Hempstead, Hertfordshire, United Kingdom Haven Full time
About the Role

We are seeking a highly organized and detail-oriented Procurement Specialist to join our team at Haven. As a key member of our procurement team, you will play a crucial role in managing and maintaining accurate records of our supplier pool, ensuring compliance with internal procurement policies, and supporting the procurement process across our business.

Key Responsibilities
  • Manage and maintain accurate records of our supplier pool, including contracts, insurance documents, and certifications.
  • Oversee supplier onboarding through web forms and alternate channels, ensuring compliance with internal procurement policies.
  • Conduct due diligence checks (e.g., AML, PEP, credit worthiness) for new supplier submissions.
  • Assist category managers and suppliers with identification checks and compliance reporting.
  • Coordinate supplier account changes, including name updates or legal entity status through our procurement system (COUPA).
  • Ensure documentation is up-to-date, including supplier contracts and externally facing documents.
  • Support IT troubleshooting of supplier accounts in collaboration with product teams.
  • Maintain and update our Procurement Contracts Management database.
  • Assist with the Master Compliance Report for regular reporting.
  • Collaborate with finance and business teams to drive continuous improvement in the procurement process.
Requirements
  • Strong organizational skills with the ability to work independently and meet deadlines.
  • High attention to detail and a proactive approach to problem-solving.
  • Basic knowledge of good onboarding practices, due diligence, and compliance.
  • Experience in procurement or supplier management (desirable).
  • Familiarity with P2P platforms, such as COUPA (desirable).
  • Excellent communication and interpersonal skills.
  • Ability to collaborate with internal teams, including procurement, finance, and legal.
What We Offer
  • Holiday allowance that rises with service, plus a 'Holiday Buy Scheme'
  • Annual bonus
  • 20% discount on both Haven and Warner Hotels holiday for you, family and friends
  • Comprehensive wellbeing support
  • Access to the Bourne Leisure corporate box at the O2 Arena,London
  • Exclusive discounts with corporate partners
  • Exciting career pathways, including Learning and Development opportunities such as Apprenticeships and Degrees
  • Enhanced family friendly policies and pay (eligibility criteria applied)