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Event Management Specialist

4 weeks ago

London, Greater London, United Kingdom Signature Recruitment Full time

Event Management Specialist

We are seeking an Event Management Specialist to join our team at Signature Recruitment. As an Event Management Specialist, you will be responsible for managing a wide range of public, student, staff, and alumni events, including public lectures, workshops, seminars, conferences, and community events.

Key Responsibilities:

  • Assist in the development, planning, promotion, and execution of events, working closely with the Student Experience Manager
  • Advise on policies, procedures, and best practices for events, considering Equality, Diversity, and Inclusion, as well as security, risk assessment, health, and safety
  • Work with the Events Administrator to arrange suppliers, venue/room hire, catering, post-event dinners or receptions, security, audio visual equipment, invitations, and other requirements, while administering the event budget
  • Liaise and meet with guests, responding to queries before, during, and after events, referring press queries to the Press Team
  • Monitor attendance and engagement with events, reporting as required
  • Act as Secretary to the Events Committee, preparing and distributing agendas and related papers, attending meetings, writing and circulating minutes, and ensuring all actions are followed up

Key Skills:

  • Demonstrable experience in organizing and managing events of varying sizes and types, including lectures, seminars, workshops, and conferences
  • Excellent written and verbal communication skills, with the ability to communicate effectively with all stakeholders, including academics and high-profile VIPs
  • Personable and proactive, with the ability to plan and prioritize work, often working on multiple tasks simultaneously, but maintaining attention to detail
  • Highly proficient IT skills, including Microsoft Office applications