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Operational Coordinator

4 weeks ago

Preston, Lancashire, United Kingdom Ministry of Justice Full time

Job Summary:

We are looking for a highly organized and detail-oriented Operational Coordinator to join our team. The successful candidate will be responsible for providing administrative support to the Deputy Director or Head of Operational Function, ensuring smooth day-to-day operations.

Main Responsibilities:

  1. Manage the Deputy Director's diary, scheduling meetings and appointments;
  2. Screen telephone calls, emails, and correspondence, prioritizing tasks and responding to queries;
  3. Develop and maintain comprehensive filing systems, both electronic and manual;
  4. Support planning and finalizing agendas for meetings, coordinating distribution of paperwork;
  5. Take minutes at senior management meetings, distributing to relevant parties.

About You:

  • You have experience in providing administrative support in a fast-paced environment;
  • You possess excellent organizational and communication skills;
  • You are proficient in Microsoft Office, particularly Word, Excel, and Outlook;
  • You have a strong attention to detail and ability to prioritize tasks effectively.

What We Offer:

  • A competitive salary of £25,000 - £30,000 per annum;
  • Annual leave entitlement of 25 days on appointment, increasing to 30 days after five years' service;
  • Pension scheme membership with the Local Government Pension Scheme (LGPS);
  • Opportunities for career development and training;
  • An inclusive and supportive work environment.