Commercial Property Solicitor Support
2 months ago
About the Job
We are seeking a highly organized and experienced legal secretary to support our busy Commercial Property team in Reading. As a key member of the team, you will be responsible for providing administrative support to two partners and the wider team.
Your Key Responsibilities- Providing high-volume typing services, including correcting and amending legal correspondence and documentation.
- General administration duties, including maintaining case/client files, creating new files, referencing, and general filing.
- Professionally answering internal and external telephone calls and taking messages efficiently.
- Keeping your own and lawyers' diaries up to date.
- Booking meeting rooms as necessary.
- In solicitors' absence, checking post/voice mail and email, ensuring urgent matters are dealt with.
- Providing holiday/absence and pressure cover for other secretaries as needed.
- Preparing client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer.
- Familiarity with and adherence to firm's policies and procedures.
- Willingness to undertake all jobs to ensure smooth running of the office.
- Amending leases, contracts, and reports. Collating documentation ready to send out to clients.
- Obtaining precedents from books or online.
- Land Registry applications.
- Preparing draft SDLT returns.
- Undertaking billing monthly, including preparation for narratives from the system, letters, and emails.
- Managing monthly reporting for major clients.
- Regular updating of deeds bible for major clients.
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