Office Administrator

2 days ago

Sheffield, Sheffield, United Kingdom Ampa - Legal & Professional Services Full time
Job Title: Administrator / Office Clerk Administration

Job Summary:

We are seeking a highly organized and detail-oriented Administrator / Office Clerk Administration to join our team at Ampa - Legal & Professional Services. As a key member of our office team, you will be responsible for providing exceptional administrative support to our clients and colleagues.

Key Responsibilities:

  • Meet and greet visitors and colleagues, creating a positive first impression
  • Liaise with the building reception team as needed
  • Ensure the meeting rooms, reception area, and collaboration spaces are presentable throughout the day and evening
  • Assist with the moving and organization of office equipment and meeting room furniture as required
  • Follow procedures to maintain coffee machines, including daily stock-ups and weekly deep cleaning
  • Set up and clear down meeting rooms, including furniture layout changes and additional equipment
  • Ensure meeting rooms and office resource areas are stocked with the correct stationery
  • Answer phone calls within 3 rings while wearing a hands-free headset
  • Manage meeting room and car park bookings within the relevant app, responding within our SLA times
  • Liaise with clients about their bookings and requirements
  • Report any equipment or furniture issues to the relevant team
  • Assist with implementing our environmental policy and maintaining recycling areas
  • Ensure good housekeeping throughout the office, including stocked and tidy kitchens
  • Verify the accuracy and completeness of documents, including editing and enhancing as needed
  • Transfer data to and from removable media, cloud-based solutions, and document management systems
  • Send outgoing mail and inter-office mail using PPI, DMO, or franking machine
  • Distribute incoming and inter-office mail, logging and signing for items as needed
  • Make hand deliveries and collections as requested, including filing documents at court
  • Retrieve and send files to and from offsite storage providers, conducting office file audits as required
  • Ensure all information displayed in the office is up-to-date and relevant
  • Assist with supervising external contractors and building management team as needed
  • Perform facilities-related activities, including fire warden and first aid duties
  • Update notice boards in the office with relevant information
  • Perform ad-hoc duties as requested by line manager
  • Be flexible and prepared to travel to other locations to cover duties during sickness or holiday

Requirements:

  • Excellent IT skills and ability to use Microsoft Office products and other systems supporting efficient operations
  • Professional presentation of self and ability to embody the values of our brand
  • 37 hours per week, between 07:30 and 18:00 (may be on a rota basis)

About Us:

Ampa - Legal & Professional Services is a leading group of legal and professional services brands, home to firms such as Shakespeare Martineau, Lime Solicitors, Mayo Wynne Baxter, and Marrons. We are dedicated to creating an environment where each brand thrives through mutual growth and cooperation.

We offer a blended approach to work, embracing agile working and flexible working arrangements. Our hubs are located in various cities across the UK, and we welcome applications from individuals who share our values and are passionate about driving positive change.

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