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Sales Coordinator

2 months ago

Leeds, Leeds, United Kingdom Moston Full time £30,000 - £35,000
About the Role

We are seeking a highly skilled and organized Sales Coordinator to join our team at Moston. As a Sales Coordinator, you will play a crucial role in supporting our Senior Management Sales team by providing exceptional administrative support.

Key Responsibilities
  • Provide administrative support to the Senior Management Sales team, including maintaining accurate records and managing correspondence efficiently.
  • Assist with bid preparation and support, utilizing exceptional writing skills to create high-quality bid responses.
  • Collaborate with the Business Development Manager to manage tenders from initiation to submission, ensuring timely and high-quality responses.
  • Develop and deliver exceptional tender documents and presentations in line with company standards, leveraging specialist support functions and local managers.
  • Manage communication between the customer and the company throughout the bid process, as needed.
  • Attend tender site visits, client meetings, and prepare presentations when required.
  • Raise the company profile by organizing and representing the company at industry and networking events, maintaining a professional image.
  • Collaborate with other company divisions to develop best practices.
  • Build relationships with operational managers and support functions.
  • Assist in preparing materials for marketing events, presentations, and client meetings.
  • Update and maintain central reports for the business unit.
  • Prepare and issue predefined reports for both internal and external stakeholders.
  • Manage the diary of the Sales Director.
  • Attend meetings as needed to take notes or minutes and ensure follow-up actions are completed.
  • Organize and coordinate team and contract review meetings.
  • Handle frequent queries from site-based staff and clients.
  • Arrange training courses for support staff and contract managers.
  • Act as a point of contact for both internal and external customers.
  • Support the contract support team with various administrative tasks.
  • Complete timesheets and holiday records for the central business unit team.
  • Develop systems and procedures to enhance office efficiency.
  • Perform additional duties as requested by the Finance Manager and Sales Director.
  • Ensure a sufficient supply of office stationery, including toner and printer cartridges.
Requirements
  • Excellent command of English, both verbal and written.
  • Detail-oriented, accurate, and methodical.
  • Strong organizational skills and ability to work independently and manage multiple tasks.
  • Good basic education to GCSE level (or equivalent), including English and Maths.
  • Proficiency in Word, Excel, Access, and PowerPoint.
  • Experience in a similar role within a medium-sized business.
  • Strong communication skills with the ability to interact with senior managers, clients, suppliers, and staff at all levels.
  • Demonstrates a strong customer focus and promotes a positive team spirit.
  • Discreet, reliable, and able to influence others confidently.
  • Able to work calmly under pressure and adapt to changing priorities.
Desirable
  • Holds a degree in English, Law, or History.
  • Timely completion of tasks and adherence to critical deadlines.
  • Accurate preparation of correspondence, reports, and administrative documents.