Project Coordinator
1 month ago
We are seeking a skilled and proactive administrator to join our client based in Glasgow on a 6-12 month fixed-term contract. The successful candidate will work on a full-time basis (35 hours per week) with flexible working arrangements, including 1 day in the office per week. The role offers a competitive salary up to £29,600 per annum.
Main Duties and Responsibilities
- The Project Coordinator will be responsible for ensuring the smooth running of project operations and maintaining effective communication with internal and external stakeholders.
- This role will primarily support the Project Leader and Project Manager, with additional support extended to other senior team members as necessary.
- The Project Coordinator will be responsible for coordinating, organising, and managing internal and external meetings for the project team, including drafting agendas, taking minutes, and tracking action items.
- They will also support the Project Manager in maintaining project documentation, such as risk registers, timelines, and schedules.
- The Project Coordinator will arrange virtual and in-person meetings for internal and external stakeholders, ensuring all necessary pre-meeting arrangements are in place, including room bookings, catering, equipment, and preparation of agendas and meeting papers.
- They will provide diary management and occasional travel arrangements for the Project Leader, proactively resolving scheduling conflicts.
- The Project Coordinator will prepare documents, presentations, and reports based on clear briefs, and coordinate communications using established formats and standard software.
Knowledge, Qualifications, Skills, and Experience
- Familiarity with Project Management principles and practices.
- Knowledge of financial processes and systems.
- Excellent planning, organisational, and prioritisation skills with the ability to manage a varied and demanding workload.
- Advanced proficiency in using Office Software, including Excel, Word, and PowerPoint.
- Proven experience in project administration or a similar role.
- Experience in coordinating events, such as seminars, networking events, and community engagement events.
Benefits
Benefits include flexible working arrangements, 41 days of leave for full-time staff, pension benefits, and discount packages.
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