Retail Asset Management Assistant

1 month ago

London, Greater London, United Kingdom British Land Full time

Job Title: Assistant to the Head of Retail Parks and Logistics Team

Department: Real Estate Team

Location: York House, Marble Arch

Reporting to: Head of Retail Parks, Matthew Reed

Type of Contract: FTC

Places, People, Prefer

Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long-term, sustainable basis.

We are a FTSE 250 business with a strong balance sheet and £12.7bn of assets under management. But with just 600 employees, you're given the ability to make a big impact and elevate your career quickly.

Our diverse, passionate team of experts works on some of the most ambitious, innovative, and sustainable projects in the country – from our high-quality campuses across central London, to some of the top retail schemes in the UK – providing a rewarding career journey where you can shape how you grow.

We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you've come to the right place.

In our recent engagement survey, % of our employees stated they were proud to work for British Land.

The Role

Providing support to the Head of Retail Parks, Head of Logistics, and their team. The role is a rewarding and busy one, so requires a person that can operate well under pressure, is energetic and confident with a can-do attitude in an exciting team within British Land.

Key Responsibilities

  • Diary management – setting up meetings/video conference calls efficiently and without prompt and booking meeting rooms and catering as required.
  • Meetings and communications – attendance at key team meetings and taking down and subsequent tracking of key actions, keeping the teams' actions on track.
  • Lead coordination of the Joint Venture reporting process – chasing teams for input, etc.
  • Preparing and amending presentations and other documents to tight deadlines.
  • Organisation of internal and external events.
  • Build, develop and manage relationships with all internal and external parties. First point of contact for Retailers, Agents, Advisors, Lawyers, etc.
  • Ensuring the team are meeting with their customers and maintaining relationships on a regular basis.
  • Deal management – close coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.
  • Travel arrangements – organising domestic flights, train tickets, hotels, and taxis.
  • General administration – processing expense claims and purchase orders via Proactis.
  • Closing liaison with other PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up promptly.
  • Other admin duties including proofreading documents, dealing with invoices.
  • Short-term cover for other PA's when required.
  • Maintaining contacts – ensuring contact details are kept up to date in Outlook and Salesforce.

About You

  • Experience working in a similar PA role at a FTSE 250 company and within a fast-paced professional department.
  • Experience working with multiple senior stakeholders and managing multiple diaries.
  • Flexibility – must be able to deal with different levels of workload.
  • A collaborative and strong team player.
  • A professional attitude and ability to demonstrate great initiative.
  • Excellent written and oral communication skills.
  • Excellent organisation skills.
  • Proficient knowledge of MS Word, Outlook, PowerPoint, Excel, and Adobe.
  • Ability to adapt to last-minute changes.
  • Excellent attention to detail and accuracy.
  • A willingness to learn about the company.
  • Able to use knowledge learned to look at the bigger picture to understand where tasks fit in.
  • Must have an awareness of and ability to maintain confidentiality.
  • Must be able to self-manage and prioritise own workload.
  • Confidence in managing the team.
  • Strong knowledge of MS Word, Outlook, PowerPoint, Adobe Acrobat Pro & Excel.

Our Shared Values

We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you've come to the right place.

Our values are what we stand for at British Land, they're not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our website.

Our People

Our people are highly talented, passionate, and collaborative. We thank our people with rewards that feel rewarding; you can review our market-leading benefits.

Our Recruitment Process

If you enjoy bringing your whole self to work, share our values, and are excited about our purpose, we'd love to hear from you. We are committed to providing an accessible and inclusive process. Learn more about our selection process.

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