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Executive Assistant
2 months ago
About the Role:
We are seeking a highly skilled and experienced Personal Support Coordinator to provide comprehensive and confidential administrative support to our Managing Director. This is a fantastic opportunity to join a growing business and have a role that is at the heart of what we do.
Key Responsibilities:
- Provide administrative support to the Managing Director, including preparing reports, presentations, and other materials.
- Oversee the smooth running of administration and reception at our Head Office, ensuring that all tasks are completed to a high standard and on time.
- Liaise with internal and external contacts at the highest levels, including senior directors, executives, and external partners.
- Organize meetings and travel arrangements for the MD, ensuring that all logistics are taken care of.
- Collate and distribute board packs and other materials to relevant stakeholders, ensuring that all information is accurate and up-to-date.
- Take minutes of meetings and ensure that they are distributed to relevant parties.
- Provide support to the Administrator and Receptionist, including covering periods of absence and working with the group Facilities team on office-related matters.
About You:
We are looking for a proactive and adaptable individual who is able to thrive in a fast-paced, growth-oriented business. You will have a proven ability to support a Managing Director, Senior Director, or Executive, and understand the need for confidentiality at all times.
Requirements:
- Excellent administrative and organizational skills, with the ability to prioritize tasks and manage multiple projects.
- Proven ability to work with senior stakeholders, including directors and executives.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and external partners.
- Ability to work outside of routine, think on your feet, and enjoy a varied and diverse set of responsibilities.
- Excellent IT skills, including all Microsoft packages and the ability to take minutes and actions in meetings.
What We Offer:
- Competitive salary and benefits package.
- Annual holiday entitlement of 24 days + Bank Holidays.
- Day off on your birthday.
- Group Personal Pension Plan.
- Life Assurance.
- John Lewis vouchers - £200 to all expectant parents.
- Professional Subscriptions.
- Investment into your personal development.
- Colleague introduction reward scheme.
- Charity first company with fund matching programme.
- Colleague wellbeing initiatives and ambassadors.
- Onsite parking.
