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Administrative Support Officer

1 month ago

Ipswich, Suffolk, United Kingdom Teaching Personnel Full time

Job Summary: We are seeking a highly organized and professional Receptionist to join our team at a well-established primary school in Ipswich. The successful candidate will be the first point of contact for parents, staff, and visitors, managing calls, emails, and face-to-face inquiries.

Key Responsibilities:

  • Manage the front office environment, ensuring a welcoming and organized space for students, parents, and staff.
  • Assist with student registration, attendance, and general administrative tasks, maintaining accurate records and updating the Arbor system as needed.
  • Provide support with pupil admissions, handling sensitive information with discretion and confidentiality.
  • Coordinate appointments, meetings, and school events, ensuring seamless communication and logistics.

Candidate Requirements:

  • Previous experience working in a school setting or similar busy environment is highly desirable.
  • Strong organizational and communication skills, with the ability to work independently and manage multiple tasks efficiently.
  • Proficient in using IT systems, with experience in Arbor or similar school management software preferred.
  • A friendly, professional, and approachable manner, with excellent customer service skills.
  • Knowledge of safeguarding procedures in an educational environment (training will be provided if necessary).

Desired Qualifications and Experience:

  • Experience working as a receptionist or in an administrative role, ideally in a school or educational setting.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience using Arbor or a similar school management information system is highly desirable.

Benefits:

  • Be part of a welcoming and inclusive school community.
  • Supportive leadership team and opportunities for professional development.
  • Competitive salary and benefits package.