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Office Administrator

2 months ago

Lichfield, Staffordshire, United Kingdom SS&C Full time

About SS&C Technologies

SS&C is a global provider of investment, financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services.

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team in Lichfield. As an Office Administrator, you will be responsible for ensuring the smooth day-to-day operation of our office, providing administrative support to our team, and maintaining a safe and healthy work environment.

Key Responsibilities

  • Facilities Management - Work with building management and external engineers to ensure that all aspects of floor mechanical and electrical infrastructure are performing as expected, address issues with any defects found escalating to line management as required. This includes scheduled PPM tasks.
  • Tenant & Landlord Relationship - Be aware of the obligations of the lease and be the point of liaison with building management attending Tenant meetings as required.
  • Purchase of Materials - Procure office sundries and services as required to support the business.
  • Space Planning and Move Management - Assist with the coordination and implementation of any space planning requirements.
  • Contractor Management - Manage contract and be the main point of contact for sub-contractors carrying out works to building fabric on behalf of the landlord and contractors providing services for SS&C ensuring they carry out the work in a safe and responsible manner.
  • Security Controls - Responsible for administering the access control and CCTV system and issuing of passes to authorized individuals as well as suspending passes as per leavers procedure.
  • Visitor Control - Accountable for ensuring visitors to the office are recorded and have suitable identification.
  • New Hire/Termination - Assist & work with the HR/on-boarding team in coordinating the new hire/termination process and welcoming new hires and ensure they have what they need (desk supplies, equipment, business cards, security ID etc).
  • Health and Safety - Pro-actively manage the Health and Safety within the office space, ensuring that risk assessments and regular audits are carried out and records kept with sign off when complete.
  • Health and Safety Documentation - work with the line management to coordinate and deliver Workstation assessments, Personal Evacuation plans, Accident investigation and fire & first aid co-ordination.
  • Meeting Setup and Adhoc Events - Be the point of contact ensure that all meeting rooms are ready for business use and that all configuration changes are conducted within agreed timelines. Arrange and coordinate office events in conjunction with the management team.
  • Courier and Mail Shipments - Responsible for the Procurement, coordination and implementation of courier services and incoming and outgoing mail.
  • Building Point of Contact - Be the nominated point of contact for any alarm activations or works which require office attendance which are outside of core hours.
  • Any other ad-hoc task given by your manager.

Requirements

  • Enthusiastic, organized and self-motivated with ability to work autonomously and as part of a close team.
  • Ability to deal with multiple tasks at one time, reacting at short notice to urgent requests when required.
  • Excellent communication and interpersonal skills.