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Legal Executive Assistant

1 month ago

London, Greater London, United Kingdom UKI UK International Full time

Job Title: Legal Executive Assistant

Job Summary:

We are seeking a highly skilled and experienced Legal Executive Assistant to provide strategic support to our senior lawyers. The successful candidate will have a strong background in administration and legal support, with excellent communication and organizational skills.

Key Responsibilities:

  • Provide high-level administrative and legal support to senior lawyers, including calendar management, document preparation, and travel arrangements.
  • Assist with the preparation of documents for client meetings, process mail, and coordinate deliveries to meet deadlines.
  • Provide technical guidance and stay informed about new software and updates to frequently used software applications.
  • Approach all client interactions with the utmost professionalism, as a representative of the partner, the practice group team, and the firm.
  • Oversee travel arrangements, engage with and delegate tasks to the travel department to ensure seamless coordination, and adhere to firm policies.
  • Provide specialized legal support leading to exceptional client service and work product.
  • Maintain accurate and organized files in document management systems and records management platforms.
  • Contribute to the success of the attorneys' client-growth goals.
  • Assist with the organization and coordination of events, such as client dinners, conferences, round tables, internal and external events, and networking functions, and proactively support follow-up efforts to enhance the firm's visibility, as directed.
  • Prepare and process accounting documents as required, including check requests, expense reports, and professional corporation and trust documents in a timely manner.
  • Assist with the integration of new partners and senior counsel to the firm.
  • Work independently and collaboratively; contribute as a highly effective member of the practice group team, including active team participation, cross-training, knowledge sharing, and maintaining effective working relationships with personnel at all levels.
  • Proactively identify best practices for optimizing processes and coordinating workloads.
  • Work with the firm's Business Service Center to delegate and fulfill requests, optimizing the use of legal and executive expertise and the firm's resources.
  • Complete Perkins Legal Practice Assistant Certifications and professional development within expected timeline.
  • Reception Desk and Hospitality assistance in designated office.

Requirements:

  • UK Work Authorization required.
  • This position requires on-site presence at our London office. Remote work is not an option for this position.

About Us:

UKI UK International is a leading law firm with a strong reputation for delivering exceptional client service. We are committed to providing a supportive and inclusive work environment that allows our employees to thrive and grow.