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Operations / Purchasing Coordinator

2 months ago

London, Greater London, United Kingdom Skin Cupid Full time

About Us

Skin Cupid is a leading e-commerce platform dedicated to bringing the best of Asian skincare to a global community. Our platform is a curated haven for skincare enthusiasts, offering a diverse range of high-quality products from the most reputable and innovative Asian beauty brands. We pride ourselves on our deep understanding and appreciation of the unique skincare philosophies and advanced formulations that Asian beauty products offer.

About the Role

We are seeking a detail-oriented and motivated Buying Assistant to support our buying team. This role is ideal for individuals who are passionate about the retail industry and eager to begin their careers in buying and merchandising. As a Buying Assistant, you will provide crucial administrative support to the buying team, helping to ensure the smooth operation of our product selection, brand outreach, brand onboarding, and procurement processes across various channels and markets.

Key Responsibilities

  • Purchase Order Management: Support the buying team to execute and prepare new purchase orders and make required changes to existing purchase orders. Track and analyze replenishment timeframes across suppliers. Coordinate between the logistics team and external supplier partners to ensure on-time delivery of orders.
  • Market Research: Assist in conducting research on Asian Beauty market trends, competitor products, and customer preferences to support the buying team in making informed decisions.
  • Supplier Communication: Liaise with suppliers to confirm order details, monitor delivery schedules, and address any issues that may arise. Assist with note-taking and preparation for Supplier meetings.
  • Data Entry and Analysis: Enter and maintain accurate data related to products, pricing, and inventory levels, and assist in generating reports for the buying team. Contribute to buying product deep dives and sales recaps.
  • Product Catalogue Management: Help manage the product lifecycle by ensuring new products are added to our inventory systems, and discontinued products are removed in a timely manner.
  • Brand Onboarding: Coordinate and track the onboarding process for new brands, ensuring all necessary documentation, product information, and inventory details are accurately entered into our systems.

Essential Qualifications:

  • Passion for beauty and an eye for product trends, familiar with Asian/Korean beauty is a bonus.
  • Prior experience in buying, beauty experience is not required but preferred.
  • High level of curiosity and enthusiasm for continuous learning and professional development.
  • Excellent analytical skills with the ability to interpret complex data and trends.
  • Proficiency in English with excellent written and verbal communication skills.

Benefits

· Mentorship and development from a seasoned Buying and Merchandising team

· Attending company events and dinners

· Asian beauty products to try and take home

· Trying out new products before they come on the market

· Office snacks

· Flexible working model - 3 days in-office, 2 days work from home