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Event & Programme Coordinator

1 month ago

London, Greater London, United Kingdom Multiple Brands Full time

Event & Programme Manager Job Description

At Multiple Brands, we are seeking an experienced Event & Programme Manager to join our team. This role will be responsible for managing the World Architecture Festival, including the event programme, speakers, judges, and logistics.

Key Responsibilities:

  • Manage the event programme, including speaker and judge communications, event operations, and logistics.
  • Coordinate with the Programme Director and Festival Curator to ensure the smooth delivery of the event.
  • Manage the shortlisting and judging processes, including the preparation of judging schedules and communications.
  • Organise the timings of the finalist judging schedule for communication and publication.
  • Manage the content, speakers, judges, and fringe programme and schedule onsite at the Festival.
  • Source and negotiate hotel rooms/rates for the judges and speakers, plus wider team.
  • Brief the delegate sales team on the programme, fringe events, speakers to help drive ticket sales.
  • Manage any virtual events either on site or as part of the WAF programme throughout the year.
  • Assess sustainability credentials with suppliers and internally with Multiple Brands' own event processes, aim to reduce the event's carbon footprint.

Requirements:

  • Minimum 2-3 years event experience.
  • Experience within large scale events.
  • Demonstrable knowledge of managing costs within a budget.
  • Experienced in external stakeholder management.
  • Experience in hybrid and virtual event operations, desirable but not essential.

IT Experience:

  • Familiar with general computer use including Microsoft Word, Excel, PowerPoint and Outlook.
  • Experience of using virtual event platforms, desirable but not essential.

Skills & Competencies:

  • Organised & pays attention to detail.
  • Excellent communication skills.
  • Excellent interpersonal skills.
  • Experienced communicator who excels at stakeholder management.
  • Excellent multitasking skills.
  • Advanced numeracy skills.
  • Advanced negotiation, problem solving and decision-making skills.
  • Teamwork and partnership.
  • Innovative and creative.
  • Demonstrates integrity, leadership and respect for a diversity of opinions and styles, is not afraid of accountability and responsibility.
  • Customer focussed.

Personal Attributes:

  • Organised, tenacious and committed.
  • Deadline-driven and results orientated.
  • Can think 'outside the box'
  • Creative and curious.
  • Trusted and well respected by their peers.
  • Flexible and helpful.
  • Self-motivated, self-sufficient and accountable.
  • Engaging, empathetic with an ability to challenge at senior levels.
  • Personal credibility/gravitas to command respect from the team/wider business and clients alike.
  • Positive and enthusiastic and engenders this in others.
  • Adapts well to and able to influence change – future focussed.
  • Remains calm and professional under pressure.

Benefits:

  • 25 days of holiday per year (with the option to buy or sell).
  • Health plan.
  • Life assurance.
  • Cycle-to-work scheme.
  • Discounted gym memberships.
  • Retail discount vouchers.
  • Rail season ticket loans.
  • Private virtual GP access.
  • Pension scheme.
  • Income protection and more.
  • Continuous learning & development opportunities.
  • Seasonal flu jabs on site.
  • One paid volunteer day per year.
  • Summer and Winter parties.
  • Work from home during August.
  • In-house Excellence Awards and other innovation projects.