Executive Support Specialist

5 days ago

Warwickshire, United Kingdom Page Personnel Full time
Job Description

Job Title: Executive Support Specialist

Job Summary:

We are seeking a highly skilled and experienced Executive Support Specialist to provide administrative support to our Chief Executive Officer. The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings and events, and providing secretarial support to the Senior Leadership Team.

Key Responsibilities:

  • Manage the CEO's schedule, including coordinating meetings, events, and travel arrangements
  • Provide secretarial support to the Senior Leadership Team, including preparing meeting briefings and taking minutes
  • Coordinate all aspects of diary and travel management
  • Support the CEO with email management and correspondence
  • Collate and submit monthly expenses, raise and process financial purchase orders, invoices, subscriptions, credit card statements, and other purchases
  • Manage complaints and compliments received through the CEO's office, escalating when necessary
  • Work closely with internal communications on behalf of the CEO
  • Produce correspondence and documents, accurately proofreading and copy editing

Requirements:

  • Experience of working for a Chief Executive or Senior Executive Director
  • Significant experience working as a Personal Assistant or Executive Assistant
  • Outstanding communication skills - verbal, written, and listening
  • Ability to work collaboratively and professionally with members, charity partners, trustees, and external contacts
  • Strong time management skills and ability to prioritize under pressure
  • High standard of accuracy, quality, and attention to detail
  • Ability to deal with confidential and sensitive information

What We Offer:

  • A competitive salary
  • A vibrant and supportive company culture
  • Generous holiday entitlement
  • The opportunity to make a real difference in the not-for-profit sector

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