Administrative Support Specialist

4 weeks ago

Ware, Hertfordshire, United Kingdom Wood Full time
Job Description

Wood is seeking a highly skilled Project Administrator/Coordinator to support the project engineering team in the coordination, interfacing, and delivery of projects.

Key Responsibilities:
  • Provide a seamless interface and maintain a confident relationship with other contributors to the project.
  • Contribute to supporting project evaluation parameters and ensure accurate data collection and analysis.
  • Interact with the project sponsor/customer at a tactical level in support of the Project Delivery.
  • Assist with reviews and reports for project progress in support of the Project Manager.
  • Manage relationships with external suppliers at a tactical level and ensure effective communication.
  • Solve problems requiring investigation and interpretation, and provide timely solutions.
  • Prepare project organization charts and ensure accurate documentation.
  • Effectively and accurately communicate relevant project information to the customer and project team.
  • Keep the Project Sponsor/Customer and other stakeholders informed about project status and issues that may impact customer relations.
  • Anticipate and take pre-emptive action to address potential conflict situations that may impact on project delivery.
  • Provide support to the clients procurement teams, PO's, and receipting invoices.
  • Onboard all new starts across the GSK portfolio.
Requirements:
  • Typically requires a University degree in a relevant technical discipline or an equivalent combination of qualifications and experience.
  • Strong understanding of metrics and data collection and analysis methods, as well as business awareness and ability to develop relationships across the project team.
  • Basic knowledge and experience of Project Success and Benefits Management on small, standard projects.
  • Basic knowledge and experience of stakeholder and requirements management.
  • Knowledge of cost calculation and experience of producing planned and actual cost and invoicing needs.
  • Awareness of project initiation processes and tools.
  • Awareness of national and international quality assurance standards.
  • Knowledge of company specific and general industry practices in locating and acquiring sub-contract goods and services.
  • Knowledge of relevant national and international legal, regulatory, ethical, and social requirements and consequences of non-compliance.
  • Knowledge of the basic principles of Work Breakdown Structures and awareness of task logic and durations in design, construction, or other relevant activities.
  • Awareness of the sources of change on projects and ability to identify change.
  • Experienced in the document control / management environment on standard projects and familiar with the use of electronic document management systems.
  • Some knowledge of the setting and monitoring of KPIs and value engineering tasks supporting project performance.
  • Knowledge of operational handover and close-out activities and the importance of meeting the timescales of close-out activities.
  • Knowledge of the project management system and reporting activities and the ability to produce relevant project management reports.
  • Good knowledge of company standards and practices relating to design safety matters.
  • Must have a pharmaceutical background.

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