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Finance Assistant

2 months ago

Nottingham, Nottingham, United Kingdom Adecco Full time
Job Summary

We are seeking a highly organized and detail-oriented Finance Assistant to join our team at Adecco. As a key member of our finance team, you will provide administrative support to our finance operations, ensuring the smooth execution of financial tasks and processes.

Key Responsibilities
  • Financial Administration
    • Assist with the day-to-day administration of devolved budgets, financial estimates, and general financial matters, ensuring transactions are accurately recorded to comply with financial regulations.
    • Prepare requested management information, monthly reports, and statistics.
  • Data Analysis and Research
    • Research, extraction, manipulation, and analysis of data to assist in the compilation of comprehensive management reports and audits.
  • Order Management and Inventory Control
    • Place orders for goods/services via the finance system, ensuring delivery where required.
    • Check and scrutinize delivery notes, receipt goods, and code relevant invoices and input onto the finance system for payment.
  • Cash Handling and Banking
    • Accurately maintain required on-site cash services, making cash payments, issue receipts, ensuring prompt banking and regular cash balancing, in compliance with laid down cash handling procedures.
    • Maintain and reconcile the bank accounts, credit cards, and cash accounts.
  • Expense Management and Reconciliation
    • Analysis and reconciliation of credit card expenditure and processing of appropriate recharges onto the finance system.
  • Stationery and Supplies Management
    • Maintain stationery stock and order replenish supplies to ensure minimum stock levels are maintained.
  • Employee Support and Advice
    • Process police and police staff overtime, expenses, and mileage claims, checking to ensure they are correctly completed, properly authorized, and coded in accordance with regulations and pre-determined monthly deadlines.
    • Provide advice and support in the resolution of financial queries, including relating to overtime, enhanced pay, unsocial hours, travel, and expenses, in accordance with organizational policy and legislative compliance.
Requirements
  • Education and Qualifications
    • Hold GCSE Grade C/Level 4 or equivalent in mathematics and English Language OR have relevant work experience of working to that standard.
  • Technical Skills
    • A working knowledge of managing Microsoft Outlook, Word, Excel, and databases, with the ability to present information in a concise, accurate manner.
  • Personal Qualities
    • The ability to assess new information and reorganize to meet changing priorities and new work streams.
    • The ability to communicate effectively and professionally with people of all levels, both verbally and in writing.
    • The ability to manage customer expectations.
    • Be able to work using own initiative and as part of a team.
    • A pro-active and flexible approach to working under tight deadlines and respond to changes at short notice.
    • Proficient in general administration and customer service.