Executive Support Officer

6 days ago

Workington, Cumbria, United Kingdom National Nuclear Laboratory Full time
About the Role

We are seeking a highly skilled and experienced Executive Support Officer to join our team at National Nuclear Laboratory. As a key member of our Executive Team, you will provide exceptional administrative support to our senior managers, ensuring a high level of service is maintained at all times.

Your primary responsibilities will include:

  • Acting as a first point of contact for visitors, correspondence, and phone calls
  • Managing and coordinating travel and accommodation requirements, including related expenses, travel packs, and risk assessments
  • Communicating and collaborating with internal and external stakeholders, and other external parties as appropriate, developing positive relationships
  • Prioritizing and managing time effectively, ensuring the senior manager is well-prepared for all commitments
  • Organizing internal and external meetings, ensuring all customer requirements are met to exceptional standards
  • Preparing, reviewing, and proof-reading documents, reports, and presentations
  • Managing and maintaining databases and electronic filing systems, including time and attendance, and workflow approvals
  • Conducting research on behalf of the senior manager
  • Collaborating with other members of the office and administration team, supporting their work, attending meetings, and covering for absent colleagues as required
  • Providing personal assistance on specific tasks as and when required
  • Preparing and supporting the on-boarding of new staff members, where necessary
  • Communicating with Board Members, scheduling Board Meetings, and arranging meeting agendas
  • Preparing meeting agendas and providing administrative support at key meetings, as agreed with executive members
  • Supporting and occasionally project managing internal and external events, such as leadership meetings
  • Providing occasional out-of-hours support

Essential Criteria

  • Proven experience of supporting at Director level
  • Proficient IT skills, including Word, Excel, PowerPoint, Email, and Internet use
  • Excellent planning and organizational skills, with a disciplined approach and attention to detail
  • Excellent prioritization skills, with the ability to anticipate work needs, and a proactive and forward-thinking approach
  • Ability to communicate information in a variety of settings, both inside and outside the organization
  • Confident, articulate, and able to work on your own initiative
  • Demonstrate integrity, trust, and discretion in all activities
  • An adaptable and flexible attitude towards fluctuating demands in workload
  • Ability to obtain SC level security clearance

About National Nuclear Laboratory

National Nuclear Laboratory is an incredible place to work, where people do things that have never been done before. We are an organization that is here to experiment and push the limits of what's possible. If you want to change the world, tackle climate change, advance medical science, or work with extraordinary materials, you can do it all here.

We have a vision for Equality, Diversity, and Inclusion, where we aim to be an inclusive workplace that attracts diverse talent through transparent and equal policies and procedures. We want you and the diverse mix of people that we employ, customers that we service, and stakeholders that we influence to feel valued.

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