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Executive Assistant to CEO

2 months ago

London, Greater London, United Kingdom Bain and Gray Full time

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to support our CEO in a fast-paced, dynamic environment. As a key member of our team, you will be responsible for providing administrative support, managing the CEO's schedule, and coordinating global travel.

Key Responsibilities:

  • Manage the CEO's diary, ensuring seamless coordination of meetings and appointments
  • Provide administrative support, including inbox management, expense tracking, and document production
  • Coordinate global travel arrangements, including flights, hotels, and transportation
  • Support the CEO with communication coordination, including email, phone calls, and meetings
  • Manage a team of administrative staff, providing guidance and support as needed
  • Coordinate meetings and events, including logistics and catering
  • Prepare and distribute meeting materials, including agendas, minutes, and follow-up actions
  • Provide general administrative support, including data entry, filing, and record-keeping

Requirements:

  • Minimum 5 years of experience as an Executive Assistant to senior leaders
  • Proven track record of managing complex schedules and coordinating global travel
  • Excellent communication and interpersonal skills, with the ability to work with senior executives and external stakeholders
  • Ability to work independently with minimal supervision, with a high degree of discretion and confidentiality
  • Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Experience with travel management software and systems
  • Ability to prioritize tasks and manage multiple projects simultaneously

What We Offer:

  • A competitive salary and benefits package
  • The opportunity to work with a dynamic and growing company
  • A collaborative and supportive team environment
  • Professional development opportunities, including training and mentorship

About Us:

Bain and Gray is a leading global company with a strong presence in the property sector. We are committed to delivering exceptional results and building long-term relationships with our clients and partners.