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Security Clearance Specialist

2 months ago

Preston, Lancashire, United Kingdom Morson Talent Full time
Job Description

Job Title: Security Vetting Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Security Vetting Administrator to join our team at Morson Talent. As a Security Vetting Administrator, you will be responsible for providing a security vetting service to internal and external customers, ensuring that all vetting applicants' information and queries are processed professionally and efficiently.

Key Responsibilities:

  • Provide a security vetting service to internal and external customers, ensuring that all vetting applicants' information and queries are processed professionally and efficiently.
  • Ensure effective controls and measures are applied diligently and confidentiality is maintained throughout the vetting and aftercare processes.
  • Ensure legitimate access to HMG and company information/assets is adhered to in compliance with the internal Security Policy Framework, Her Majesty's Government (HMG), company associated security policies and procedures, and Security Operating Procedures (SOP's).
  • Perform document checks for accuracy and record on appropriate databases and systems in accordance with procedures and guidelines.
  • Initiate and sponsor electronic applications to individuals via National Security Vetting portal with provision of guidance notes.
  • Provide notifications to individuals, agencies, and associated customers of clearance hasteners, cancellations, and requests for further information in a timely manner and provide notifications of clearance approvals to individuals, agencies, and associated customers in a timely manner.
  • Assist customers regarding vetting requirements, standards, and policy, ensuring enquiries are dealt with considering data protection/security in relation to disclosure of information.
  • Liaise with the UKSV in written and verbal communication.
  • Approve matrix requests, challenge, and investigation with line manager when required for resolution.
  • Liaise with candidates, employees, managers in non-compliance with vetting activities.
  • Escalate to supervision if appropriate.
  • Challenge decisions from external agencies/authorities if appropriate. Escalate to supervision if necessary for guidance and resolution.
  • Escalate security vetting matters to supervision in a timely manner when operational impact or procedural issues may arise for guidance and resolution.
  • Liaise with UKSV and other clearance authorities to obtain current security information.
  • Liaise with UKSV regarding the transfer of clearances ensuring they are processed and recorded as appropriate.
  • Responsible for liaison with other companies and external agencies in written and verbal format in respect for confirmation and transfer of clearances ensuring they are recorded appropriately.
  • Establish and maintain effective working relationships with employees of other organisations and agencies in order to undertake confidential vetting enquiries.
  • Provide advice and support on aspects of security vetting procedures to internal/external customers on a daily basis by verbal or electronic methods.
  • Responsible for the transmission of appropriate security clearance review paperwork to internal/external customers in a timely manner and follow-up process.
  • Responsible for the day-to-day requests to the vetting shared mailbox on a daily basis ensuring all requests are responded to and dealt with in a timely and efficient manner.
  • Obtaining, registering, and recording of other companies and external agencies clearance details on associated databases.

Accountabilities:

  • Assist in delivering security briefings to internal/external customers for UK, Dual, and Non-UK nationals whom have limitations placed on their security clearance/threat brief.
  • Liaise with Recruitment and agency personnel to ensure effective and efficient practices are adhered to and any remedial actions are disseminated out.
  • Contribute to the decision-making process by accurately recording and reporting information gathered to identify and evidence any perceived vulnerability.
  • Identify any deficiencies or improvements to vetting activities and inform supervision for remedial action or resolution.
  • Perform any other tasks appropriate to the role at the request of the customer.

Requirements:

  • Good administration skills.
  • Ability to follow processes and adhere to strict guidelines.
  • Previous experience working in a similar role would be an advantage.