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Financial Operations Specialist
2 months ago
Position Overview
:The Financial Operations Specialist plays a crucial role in delivering financial and administrative support to ensure the smooth and precise functioning of financial operations.
This position reports directly to the Financial Operations Manager and is tasked with a variety of financial, administrative, and clerical responsibilities. Key duties include processing vendor payments, ensuring timely and accurate recording of all received invoices, and providing essential support to the Regional Accounting team.
By executing these responsibilities efficiently, the specialist will help maintain accurate financial records, ensure timely vendor payments, facilitate prompt processing of staff expenses, and enable the regional accounting department to present a clear and accurate financial overview.
- Act as the primary contact for addressing Accounts Payable inquiries from vendors and internal stakeholders, resolving issues promptly via email or phone.
- Input and match stock invoices within the Oracle ERP System.
- Code and enter miscellaneous invoices into the Oracle ERP System.
- Ensure stock invoices are logged into the system within three days of receipt.
- Collaborate with Purchasing and Warehouse teams to resolve stock-related queries.
- Manage filing, scanning, and statement reconciliations.
- Review system hold reports and investigate discrepancies for items in Oracle.
- Prepare vendor payment runs using Oracle.
- Conduct statement reconciliations.
- Obtain necessary authorizations for invoice processing.
- Provide coverage for team members in the Accounts Payable department as needed.
- Accurately log P&A invoices for upload.
- Offer detailed explanations for overdue invoices on the ledger.
- Meet all Accounts Payable targets prior to month-end close.
The role includes supporting Accounts Payable functions, such as preparing payment runs that require precision and adherence to company standards. It is essential to ensure that all received invoices are accurately coded, properly stored in designated folders, promptly forwarded to relevant approvers, and updated correctly in Oracle regarding their hold status.
Essential Competencies
- Proficient understanding of accounts payable processes and general ledger maintenance.
- Familiarity with accounts payable functions and procedures.
- Strong attention to detail and accuracy in information processing.
- Capability to enter financial data accurately.
- Ability to maintain confidentiality regarding financial transactions.
- General knowledge of accounting principles and practices.
- Excellent communication and interpersonal skills.
- Strong attention to detail and high accuracy levels.
- Effective written and verbal communication skills in English.
Preferred Experience
- Experience with ERP software, particularly Oracle, is advantageous.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong time management skills.
- 2 to 3+ years of experience in Accounts Payable.
Company Culture
At Belkin International, we foster a collaborative environment where innovative ideas are welcomed. We are dedicated to creating unique and rewarding experiences for our consumers. Our team is committed to achieving success together, with shared goals and aspirations.
Every day presents an opportunity to learn and view challenges from different perspectives. Surrounded by intelligent and creative colleagues, you will be inspired to pursue excellence.
We value open communication and team spirit, creating a workplace where every voice is heard. While not every idea may be implemented, your input will be valued. Innovation flourishes through diverse perspectives, and at Belkin, we challenge conventional thinking.
We are committed to diversity and inclusion. Belkin is an Equal Opportunity and Affirmative Action Employer. We maintain a drug-free workplace.
