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Business Operations Assistant

2 months ago

Southampton, Southampton, United Kingdom CEA Full time
Job Title: Finance & Business Assistant

We are seeking a highly skilled and organized Finance & Business Assistant to join our team at CEA. As a key member of our operational services, you will provide a wide range of clerical, administrative, and financial support to our team and the wider business.

Key Responsibilities:
  • Support the Financial Controller with sales and purchase ledger management, financial tasks, and other duties as required.
  • Maintain and manage the supplier register and due diligence.
  • Be responsible for maintaining our client and procurement portals.
  • Undertake a range of financial support processes, including processing orders, procurement of items, sales and purchase ledger entries, and other tasks.
  • Assist with HR matters, including arrangements and support for new starters, and the administration of employee benefits.
  • Ensure minutes and actions from meetings are issued, maintained, and stored in an appropriate manner.
  • Be responsible for the organization of travel, meetings, conferences, and events, including research for the same.
  • Provide office management and oversight.
  • Assist with the management and maintenance of the Integrated Management System (ISO14001, ISO9001, ISO45001), including updating and maintaining systems, procedures, and records to ensure the effective delivery of service and processes.
  • Contribute to and assist with the provision of reports and updates to the Board and Leadership Team as and when required.
  • Support and assist in the auditing process for the integrated management systems, as well as any other accreditations or accolades held and maintained by CEA.
  • Provide business support to all CEA members as and when required.
Requirements:
  • Demonstratable IT skills and experience of using Microsoft Office software.
  • Proficiency in administrative tasks within a business environment.
  • Experience of using financial software.
  • An understanding of sales and purchase ledger.
  • Clear, concise communication skills (written and verbal).
  • Good interpersonal skills, the ability to build effective relationships and influence.
  • Drive to learn independently.
  • Experience of, or support of, ISO 9001, ISO 14001, ISO 45001 management and maintenance.
Desirable Qualifications:
  • Experience of using Xero Accounting Software.
  • Experience of personnel administration.
  • Previous experience of office management/administration.
  • Experience in the renewables industry or other consultancy environment.
Salary and Benefits:

£20k - £28k (dependent on experience)

Workplace Pension

Income Protection

Death in Service Cover

Private Medical Insurance

Enhanced Paternity / Maternity Package

Flexible Working

Hybrid Working (Southampton)