Executive Assistant to Managing Partner
1 month ago
Job Summary:
We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our Managing Partner. The ideal candidate will have a proven track record of providing administrative support to senior executives and will be able to work independently in a fast-paced environment.
Key Responsibilities:
- Provide advanced calendar management for the Managing Partner, prioritizing complex inquiries and requests while troubleshooting conflicts.
- Assess and prioritize travel requests to minimize transit times or other inefficiencies.
- Research and identify appropriate referrals of incoming issues and concerns addressed to the office of the Managing Partner.
- Ensure the Managing Partner's time is optimized, liaising with colleagues and external partners to maximize capacity and act as a gatekeeper where appropriate.
- Oversee efficient preparation of meetings and trips attended by the Managing Partner, anticipating potential issues and proactively gathering materials needed.
- Provide administrative support to the Managing Partner, collating contributions into reports or briefings as needed and producing first drafts of basic correspondence.
- Act as a bridge for smooth communication between the Managing Partner and internal departments, maintaining credibility, trust, and support with senior leadership.
- Support logistics or other requirements of events, booking venues, catering, and on-the-day support as needed.
Requirements:
- Proven experience as a PA, Executive Assistant, or in a similar administrative role.
- Working in a global Hi-tech company is an advantage.
- Bilingual speaker, fluent in English and a European language, and preferably proficient in Hebrew as well.
- Good judgment and ability to maintain confidentiality, as well as the capability to fulfill various office needs, particularly in the areas of HR, legal, and finance.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with HR software is a plus.
- Ability to work independently in a global hybrid work environment.
What We Offer:
- Competitive salary and benefits package.
- Flexible hybrid work model with 2-3 days per week in the office.
About Us:
Earnix is a successful, fast-moving, mission-driven company that offers a collaborative and dynamic work environment. We are committed to providing our employees with opportunities for growth and development.
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