Executive Assistant to Managing Partner

1 month ago


London, Greater London, United Kingdom Earnix Full time

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our Managing Partner. The ideal candidate will have a proven track record of providing administrative support to senior executives and will be able to work independently in a fast-paced environment.

Key Responsibilities:

  • Provide advanced calendar management for the Managing Partner, prioritizing complex inquiries and requests while troubleshooting conflicts.
  • Assess and prioritize travel requests to minimize transit times or other inefficiencies.
  • Research and identify appropriate referrals of incoming issues and concerns addressed to the office of the Managing Partner.
  • Ensure the Managing Partner's time is optimized, liaising with colleagues and external partners to maximize capacity and act as a gatekeeper where appropriate.
  • Oversee efficient preparation of meetings and trips attended by the Managing Partner, anticipating potential issues and proactively gathering materials needed.
  • Provide administrative support to the Managing Partner, collating contributions into reports or briefings as needed and producing first drafts of basic correspondence.
  • Act as a bridge for smooth communication between the Managing Partner and internal departments, maintaining credibility, trust, and support with senior leadership.
  • Support logistics or other requirements of events, booking venues, catering, and on-the-day support as needed.

Requirements:

  • Proven experience as a PA, Executive Assistant, or in a similar administrative role.
  • Working in a global Hi-tech company is an advantage.
  • Bilingual speaker, fluent in English and a European language, and preferably proficient in Hebrew as well.
  • Good judgment and ability to maintain confidentiality, as well as the capability to fulfill various office needs, particularly in the areas of HR, legal, and finance.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • High level of discretion and professionalism.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with HR software is a plus.
  • Ability to work independently in a global hybrid work environment.

What We Offer:

  • Competitive salary and benefits package.
  • Flexible hybrid work model with 2-3 days per week in the office.

About Us:

Earnix is a successful, fast-moving, mission-driven company that offers a collaborative and dynamic work environment. We are committed to providing our employees with opportunities for growth and development.



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