Estimating Support Coordinator

3 weeks ago


Birmingham, Birmingham, United Kingdom Atlas Full time

About The Role

Atlas Workplace Services is seeking a meticulous and organized Estimating Support Specialist to join our dynamic estimating team. The successful candidate will play a crucial role in maintaining documents, fostering positive relationships within and outside the company, and ensuring the accurate and timely preparation of tender documentation. This role involves detailed scrutiny of tender documents, managing contract variations, and assisting with new and existing contracts.

Key Responsibilities:

General Day-to-Day Duties:

  • Ensure all team folders are fully up to date and engage with relevant parties to obtain necessary information.
  • Build and maintain positive relationships between co-workers in the immediate and wider business.
  • Establish and nurture relationships with key suppliers.
  • Update the bid tracker and engage with relevant parties to meet deadlines.

New Tenders:

  • Review tender packs and ensure all relevant documentation is included. Complete the document checklist and report back to the line manager.
  • Read tender documents and create summary reports highlighting discrepancies, anomalies, and any risks.
  • Convert asset information into a usable asset register for the Estimator to load into the pricing model.
  • Run relevant reports, identify gaps in data, and raise clarification questions.
  • Liaise with the procurement team to ensure timely receipt of sub-contractor quotes and populate the specialist contractor price list as necessary.
  • Validate sub-contractor quotations to ensure compliance with tender requirements.
  • Record all communications and key changes to pricing in an orderly manner to provide audit trails where necessary.

New Contract Wins:

  • Prepare pricing summary documents as instructed by the line manager.
  • Support the mobilisation team with information required to successfully mobilise the new contract.
  • Liaise with procurement and the supply chain to finalise specialist prices.

Existing Contracts:

  • Manage minor contract variations with support from the line manager.
  • Support the commercial team with pricing information as required.
  • Manage and update team folders with new information.

About You

Minimum Qualifications, Certifications, and Training:

  • Bachelor's Degree in Business or Engineering.

Essential Knowledge, Skills, and Experience:

  • Proficiency in MS Office, including comprehensive knowledge of MS Excel.
  • Experience in a similar role.

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