Executive Support Specialist

3 weeks ago

London, Greater London, United Kingdom Silver and Bow Full time
Job Summary:

We are seeking a highly organized and discreet Executive Support Specialist to provide exceptional support to a creative principal in a dynamic environment. This role requires flexibility, adaptability, and a proactive approach to ensure seamless management of both personal and professional commitments.

The ideal candidate will have a good understanding of etiquette and will be a true ambassador for the principal. The role allows you to work flexibly from home, attending meetings in London as needed and occasionally visiting another property outside of London.

Main Responsibilities:

  • Diary management - First point of contact and responsible for all correspondence, ensuring timely and appropriate responses.
  • Travel planning including itineraries, accommodations, and transportation.
  • Manage personal shopping, wardrobe organization, and sourcing items for special events or appearances.
  • Assist with household management, liaising with household staff, managing contractors, and coordinating repairs.
  • Organize personal files and maintain accurate records of expenses, receipts, and documentation.
  • Assist with planning and coordinating private events, social gatherings, and personal functions.
  • Build and maintain strong relationships with service providers, contractors, and relevant individuals.
  • Be adaptable and responsive to requests including some out of hours assistance eg. when travelling or in a different time zone.
  • Occasional travel for personal errands or assistance.

Requirements:

  • Proven experience as a Personal Assistant, ideally supporting high-profile individuals.
  • Exceptional organizational and multitasking skills, with meticulous attention to detail.
  • Ability to thrive in a busy environment with grace and efficiency.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office, Google Suite, and other organizational tools.
  • A proactive, resourceful, and solutions-focused mindset.

Compensation and Benefits: The salary for this role is estimated at £65,000 per annum, Monday to Friday 9am to 6pm with some assistance/responsiveness outside the core hours.

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