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Commercial Conveyancing Legal Secretary

2 months ago

West Midlands Combined Authority, United Kingdom Talentwise Solutions Full time

{"title": "Conveyancing Administrator", "description": "We are seeking an experienced Conveyancing Administrator to join our team at Talentwise Solutions. As a key member of our Administration Department, you will be responsible for providing administrative support to our Conveyancing team, ensuring the smooth operation of our conveyancing services.

Responsibilities:

* Processing incoming and outgoing post
* Scanning of incoming post to the intended recipient
* Photocopying including copying CD's/DVDs containing documents/medical records
* Inputting information onto an excel spreadsheet
* Maintaining the photocopying machines and monitoring stock levels of toner and paper
* Co-ordinating file review administration of Fee Earners' files, setting outlook reminders and chasing progress
* Assisting with file closing, wills and deeds storage and the retrieving files
* Updating and distributing internal telephone lists on excel
* Sending out quarterly marketing bulletins
* Assisting at an offsite storage facility with periodic reorganisation
* Shredding of files which will involve some manual handling
* Covering reception/main switchboard over lunch periods, holidays and absences, greeting clients in a professional and friendly manner
* Operating an overflow switchboard from your computer

Requirements:

* Previous experience as an administrator, preferably gained in an SRA regulated law firm
* Proficiency in MS Office including Word, Excel and Outlook
* A flexible attitude to work and a willingness to learn different roles, to be able to cover absences as required
* Strong attention to detail, with a methodical and logical approach to work
* The ability to multi-task and prioritise your own workload, using your own initiative
* The ability to work effectively and flexibly as part of a team with a 'can do attitude'
* Previous experience of using a legal case management system (preferred but not essential)
* Own transport and full UK driving licence (essential due to office location)

What we offer:

* A full-time, permanent job which is office-based
* 30pm Monday to Friday
* 5 weeks' annual leave plus bank holidays and additional paid leave over the Christmas shut down period which doesn't need to be retained from your annual entitlement
* Company pension scheme with 3% contribution from the company
* Death in service benefits 3 x annual salary
* Company sick pay
* Full induction programme
* Access to AML webinars for continued training and development
* Ongoing training with regular reviews
* Excellent career prospects
* Free parking
* Staff discounts available on Conveyancing transactions and Wills
* Complimentary beverages are provided to all staff (tea, coffee, squash etc.)
* Social events - Christmas/Summer party, social evenings etc.

If you are a motivated and organized individual with a passion for administration, we would love to hear from you. Please submit your application, including your CV and a cover letter, to [insert contact information].

We look forward to hearing from you"}