Property Department Assistant
1 day ago
AMD Solicitors Limited is seeking a highly organized and detail-oriented individual to join our expanding property department as an Administrative Support Professional. This role involves providing administrative support to our team of lawyers and becoming an integral member of the team.
In this position, you will be responsible for
- Providing administrative support to solicitors and legal executives in the conveyancing department;
- Audio/copy typing of correspondence and documents using Microsoft Word, the firm's case management and software systems;
- Case and paper management – printing correspondence, collating and indexing enclosures and ensuring correspondence is delivered in a timely fashion;
- Producing and sending client care packs, liaising with existing and established clients about ongoing or new matters;
- Dealing with new client enquiries and taking calls from clients and third parties related to a conveyancing transaction (e.g., estate agents, mortgage lenders);
- Managing incoming written and electronic communication in an accurate and efficient manner and ensuring that appropriate and timely action is taken in response;
- Booking appointments, arranging meetings and managing diaries;
- Working with the support team with other secretaries in the department;
- Attending to clients in person and by telephone;
- Preparing draft documents for fee earners;
- Electronic and manual filing of documents;
- Undertaking administration tasks such as photocopying, scanning, faxing, printing, filing as may be reasonably required;
- Excellent communication – with colleagues, clients and third parties both in person, in writing and by telephone;
- Excellent organisation and planning – strong administrative and document management skills, time management and task/workload planning;
- Preparing, collating and ordering documentation;
- Willingness to assume additional responsibilities;
- Ability to work with multiple fee earners with competing deadlines;
- Self-motivated;
- Initiative and problem-solving skills; and
- Punctual and reliable.
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