Department Coordinator

3 days ago

London, Greater London, United Kingdom Zoological Society of London Full time
About the Role

We are seeking a highly organized and detail-oriented Department Coordinator to join our team at the Zoological Society of London. As a key member of our department, you will play a vital role in coordinating the operational, financial, and administrative activities of our busy Zoological Department.

Key Responsibilities
  1. Support the Department: Assist the Chief Zoological Officer, Head of Wildlife Health Services, and the Zoological Senior Management Team in coordinating and organizing department meetings, travel, rotas, service contracts, and activities.
  2. Coordinate Digital Assets: Consolidate and store Zoological digital assets within ZSL's data management systems.
  3. Equipment and Purchases: Coordinate equipment and purchase requests on Zoological credit cards and undertake monthly reconciliation of these accounts.
  4. Logistical Support: Provide logistical support for the RVC ZHM Track rotation students in WHS and other students.
  5. Departmental Invoicing: Assist with departmental invoicing and country transfers, liaising with managers and the ZSL Accounts Payable team as required.
  6. Grant Proposals and Agreements: Assist with sign off for grant proposals, legal agreements, and ad hoc requests.
  7. Animal Welfare Committee: Lead or support the organization of Animal Welfare Zoo Ethics Committee meetings, symposia, conferences, workshops, fundraising events, and meetings for the Zoological department.
  8. Communication and Outreach: Coordinate and deal with updates, new content, and changes to webpages, monitor and release content on ZSL zoological social media accounts.
  9. Capacity Building: Support the team in developing capacity in ex-situ and in-situ conservation professionals, veterinarians, and students through our zoos and unique education and training environment.
  10. Partnerships and Collaborations: Support and coordinate ZSL's regulatory, conservation, and scientific partnerships with various organizations.
Requirements
  • Financial Management: Demonstrable experience with the management of financial processes.
  • Administration and PA Experience: Prior administration and PA experience.
  • Database Management: Database management or the ability and willingness to learn backend database management.
  • Computer Literacy: Highly computer literate, particularly with Word, Excel, and PowerPoint.
About Us

We're ZSL, an international conservation charity. Through our unrivalled animal experts in our two zoos (London Zoo and Whipsnade Zoo), the work of our pioneering scientists, our dedicated conservationists, our purpose is to inspire, inform, and empower people to stop wild animals going extinct. Our vision is a world where wildlife thrives, and we're working every day to achieve this.

Benefits
  • Pension Scheme: We offer a generous pension scheme with up to 12% contributory pension.
  • Flexible Working: We offer flexible working arrangements to suit your needs.
  • Holidays: 25 days annual leave allowance, plus UK bank holidays.
  • Wellbeing: Access to a blended programme of wellbeing initiatives, including confidential access to our 24/7 Employee Assistance Programme.
  • Life Assurance: Eligible employees will be enrolled in ZSL's life assurance scheme from their first day.
  • Complimentary Tickets: Annual allocation of Whipsnade Zoo and London Zoo tickets, with a 30% discount in online and retail shops.
  • Cycle2Work: Our cycle to work scheme enables you to lease a bicycle.
  • Season Ticket Loan: We offer an interest-free loan for eligible London-based employees to buy a season ticket for travel between home and work.
  • Family Friendly Policies: We offer enhanced maternity, paternity, and adoption packages.

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