Pharmacy Procurement Coordinator
4 weeks ago
At King's College Hospital, we are seeking a highly skilled and motivated individual to join our pharmacy procurement team. The successful candidate will be responsible for supporting the lead procurement and distribution technicians with the ordering of all pharmaceuticals.
Main Duties
- To review and process system generated orders with wholesalers/suppliers using multiple electronic ordering systems according to agreed schedule, gaining appropriate authorisation according to standing financial instructions.
- To liaise with pharmaceutical companies & lead technicians to ensure timely receipt of orders not received within lead time, resolve any supply issues and price queries, support distribution with the handling of damaged or short dated goods, and arrange wholesaler and supplier credits.
- To ensure the prompt processing of pharmacy stock requests within the trust, completing all necessary documentation and organising transport arrangements.
- To review reports regarding contract amendments for the timely update of the pharmacy computer system and other electronic ordering systems with regard to contract information, product & supplier mappings and drug costs.
- To maintain EDI systems with up-to-date mappings for contract and non-contract lines including prices.
- To support the completion of Commercial Medicines Unit Contract Variance Reports, liaising with lead technicians for unresolved discrepancies.
Invoicing
- To process invoices for drugs, medical gases and related sundries using the pharmacy computer system in a timely and accurate manner.
- To check all entries on invoices are correct with respect to goods received including checking quantities, prices against delivery notes and bringing any errors to the lead technician's attention.
- To check that the prices charged on invoices are correct with respect to national, regional and local contracts and query with wholesalers and suppliers as necessary to resolve.
- To file paperwork in an efficient, organised manner retrievable for financial audit.
Person Specification
- GCSE or equivalent in English and Mathematics grades A-C
- NVQ Level 2 in pharmacy services or equivalent
Knowledge and Experience
- Demonstrated ability to work as part of a team
- Numerate – including efficient and accurate data entry
- Knowledge of pharmacy contracting
Skills
- Invoicing/accounting experience
- Experience using pharmacy computer systems
Working for Our Organisation
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, providing a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do.
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