Programme Coordinator

16 hours ago

London, Greater London, United Kingdom Red Personnel Full time
Role Overview

As a Programme Assistant at Red Personnel, you will provide administrative support to the Secretary-General's Office (SGO) with tasks such as meeting coordination, document preparation, and travel arrangements. Your key responsibilities will include:
  • Assisting with meetings, document preparation, and travel arrangements for experts and staff.
  • Brief Preparation: Coordinate and compile materials for briefs for the Secretary-General, Deputy Secretary-General, and Senior Management.
  • Programme Documentation: Develop status reports, project dashboards, and track budgetary information.
  • Mission Logistics: Handle logistical preparations for missions, including deployment and transport arrangements, and liaise with hotels.
  • Workshops and Seminars: Provide support for events in London and across the Commonwealth.
  • Programme Implementation: Assist in planning and executing the Sections programmes.
  • Contract Preparation: Help prepare low-cost contracts following Commonwealth Secretariat procurement guidelines.
  • Publication Production: Aid in the design, layout, editing, and distribution of reports, papers, and newsletters.
  • Record Management: Support the design and maintenance of the Section's records management system.
  • Stationery Management: Maintain and order stationery supplies for the Section.
  • Financial Reporting: Prepare financial data and support purchase and expenditure transactions on CODA.
  • Environmental Procedures: Coordinate the Sections recycling procedures and ensure correct practices.
  • Team Support: Provide support to other teams within the SGO as needed.
  • Gender Equality: Uphold the Commonwealth's Gender Equality values as outlined in the Charter and the Secretariat's Gender Equality Policy.
  • Additional Duties: Perform other tasks as required.

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