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Document Management Specialist

2 months ago

Devonport, United Kingdom Hays Business Support Full time
About the Role

We are seeking a skilled Document Management Specialist to join our team at Hays Business Support. As a Document Controller, you will play a crucial role in ensuring the smooth operation of our document management systems.

Key Responsibilities
  • Creating and maintaining document templates to ensure consistency and accuracy
  • Converting project team information into user-friendly documents
  • Numbering and labelling documents for easy identification and reference
  • Scanning, copying, and distributing documents to project team members and stakeholders
  • Tracking documents to maintain confidentiality and ensure compliance
  • Reviewing documents for accuracy and making revisions as needed
  • Liaising with project team members to ensure documents meet requirements
  • Training document specialists and other employees on document systems
Requirements
  • Experience working with document management systems, preferably in a construction or project-based environment
  • Strong document control skills, including template creation and document tracking
  • Excellent communication and interpersonal skills, with the ability to work effectively with project teams and stakeholders
  • Ability to work accurately and efficiently, with a high level of attention to detail
What We Offer
  • A competitive hourly rate of £20
  • A comprehensive benefits package, including pension contribution and 31 days holiday allowance
  • The opportunity to work with a leading recruitment agency and gain valuable experience in document management