Project Coordinator

3 weeks ago


Derby, Derby, United Kingdom Network Rail Full time

Job Summary:

This is an exciting opportunity to join Network Rail's Midlands team as a Team Organiser. The successful candidate will provide administrative and secretarial support to the Programme Director and wider team, working at pace to deliver a major programme of works to electrify the Midland Main Line.

About the Role:

The Team Organiser will be responsible for undertaking general office administration duties, including control of all mail, co-ordinating diaries, processing and maintaining personnel records, and arranging travel, hotels, and vehicles. They will also organise meetings, produce and disseminate documentation, and provide a consistent telephone presence.

Key Responsibilities:

  • Undertake general office administration duties, including control of all mail, co-ordinating diaries, and processing and maintaining personnel records.
  • Organise meetings, produce and disseminate documentation, and provide a consistent telephone presence.
  • Arrange travel, hotels, and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
  • Maintain an efficient filing system, paying particular attention to records of standing meetings, statutory records, and authorisations.
  • Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
  • Report team problems, e.g. IT and office facilities, and monitor response.
  • Undertake administrative tasks as directed, including technical literature searches for the team.

Requirements:

  • Ability to multi-task
  • Experience in appropriate IT packages
  • Good time management skills
  • Strong organisation skills
  • Good communication skills (verbal and written), including excellent telephone manner
  • Experience of working with a team

Desirable:

  • Sound railway background and knowledge of railway geography
  • Recognised qualification in keyboard-associated skills and office management techniques
  • Knowledge and experience of records management

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