Home Administrator

5 days ago


Glasgow, Glasgow City, United Kingdom Four Seasons Health Care Full time

We are seeking a skilled Home Administrator to provide comprehensive administrative support to the Home Manager. This role is ideal for a team player with strong communication skills and the ability to work unsupervised.

Main Responsibilities:

  • Support the centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlines
  • Draft standard communications including letters and emails on behalf of the Home Manager
  • Provide first point of telephone and face-to-face contact for visitors and callers to the Home
  • Devising and maintaining databases and spreadsheets
  • Collating statistics and produce reports
  • Producing documents and presentations from materials provided
  • Responsible for the provision of weekly/monthly submissions to the Managing Director or central Support functions including Finance, HR, Payroll, Legal
  • Assisting with the maintenance of effective filing systems including resident files and personnel files for each colleague
  • Responsible for an organised and effective archiving process, ensuring that files are stored safely and securely and can be easily retrieved
  • Attending meetings in the Home, producing complete and accurate notes/formal minutes and co-ordinating the circulation of information and action points immediately following the meeting

Requirements:

  • A team player who engages well with others
  • Strong communicator with good interpersonal skills
  • Organised and sympathetic, remaining calm under pressure
  • Able to multitask and a good coordinator who can work unsupervised
  • Flexible and adaptable to change
  • Passionate about care

We offer a competitive salary, free meals, access to excellent training, career development opportunities, discounts and benefits suited to your lifestyle, free onsite parking, free uniform, NEST workplace pension contributions, and long service awards.


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