Executive Team Support Specialist

4 weeks ago


Aberdeen, Aberdeen City, United Kingdom Xodus Group Full time
About the Role

We are seeking a highly organized and efficient Executive Team Personal Assistant to support our executive team in managing daily administrative tasks.

The ideal candidate will possess excellent communication skills, a proactive approach to problem-solving, and the ability to handle information professionally and confidentially.

Key Responsibilities
  • Providing administrative support to the executive team, including planning and scheduling meetings, events, and client visits.
  • Handling correspondence, managing personal calendars, and filing documents.
  • Recording and distributing meeting minutes, filing reports, and meeting with important company associates on behalf of C-level executives.
  • Making travel and hotel arrangements for the team and individuals.
  • Liaising with other members of staff and external parties, such as clients and press.
  • Producing monthly executive reports, letters, presentations, and graphical information.
  • Preparing expense reports and maintaining a filing system.
Requirements
  • Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level.
  • The ability to handle information professionally and confidentially, with the utmost discretion.
  • Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment.
  • Excellent organisational and time management skills, to meet strict deadlines.
  • Great rapport building skills, to build strong relationships with the executives.
  • Computer literacy, including Word, Excel, PowerPoint, Teams, and Outlook.
  • The ability to thrive both independently and as part of a team.
  • Exceptional communication skills, both written and verbal.
Benefits
  • Market Competitive Salary.
  • Flexible working arrangements, including a combination of working in the office and at home.
  • Comprehensive benefits, including Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection, and Life Insurance.
  • A Company pension scheme to allow you to save for your future.
  • Enhanced parental and shared parental leave pay policies available from day one of employment.

Xodus is dedicated to fostering an equitable, diverse, and inclusive workplace where every voice is valued, every perspective is celebrated, and everyone has the opportunity to thrive.

Connect with like-minded individuals and allies through our Employee Networks, including Xodus Women's Network, X Pride, Neurodiversity Network, and Wellbeing Network.

Apply now and be part of a team that's shaping the future of energy.



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